Remote Fleet Administrator

Placements24; East London; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical benefits

Retirement benefits

Remote work flexibility

Professional development

Job summary

Placements24 is seeking a detail-oriented Remote Fleet Administrator to manage administrative tasks for a nationwide fleet. Working from a home-based setup, you will maintain fleet records, driver documentation, and maintenance schedules while ensuring regulatory compliance.

You will support the fleet operations through software systems and robust document control, delivering accurate records and timely processing of invoices. A strong grasp of MS Office and communication skills are essential.

Qualifications

• Previous administrative or fleet administration experience is essential.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with fleet management software and MS Office.
• Ability to work independently in a fully remote setting.

Responsibilities

• Maintain accurate fleet records including registration, insurance, and maintenance history.
• Manage driver files and licensing documentation to ensure compliance.
• Schedule and coordinate routine vehicle maintenance and inspections.
• Process fleet-related invoices and vendor payments.
• Support in implementing fleet management software and related systems.
• Ensure compliance with transportation laws and company policies across the fleet.

Skills

Administrative experience

Attention to detail

Remote work

Communication

Time management

Tools

Fleet management software

Microsoft Office Suite

Job description

About the Role

Our client is seeking a detail-oriented and highly organized Remote Fleet Administrator to manage the administrative aspects of their extensive transportation fleet. Working from a home-based office, you will be responsible for maintaining accurate fleet records, managing driver documentation, coordinating maintenance schedules, and ensuring regulatory compliance across all vehicles. This role is essential for supporting the smooth and efficient operation of the company's logistics division nationwide. This is a fantastic opportunity for an administrative professional with a strong affinity for the transport industry to excel in a fully remote capacity, contributing significantly to operational efficiency and compliance without the need for physical presence in an office.

Key Responsibilities

• Maintain comprehensive and accurate records for all vehicles in the fleet, including registration, insurance, and maintenance history.
• Manage driver files, ensuring all licenses, permits, and certifications are up-to-date and compliant.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs with service providers.
• Process invoices related to fleet operations, including fuel, maintenance, and repair costs.
• Assist in the implementation and management of fleet management software and systems.
• Ensure adherence to all relevant transportation laws and company policies related to fleet operations.

Requirements

• Previous experience in an Administrative or Fleet Administration role is essential.
• Proficiency in using fleet management software, databases, and standard office applications (Microsoft Office Suite).
• Exceptional organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to liaset effectively remotely.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• A reliable internet connection and a suitable home office setup.

Benefits

• Competitive annual salary for a fully remote position.
• Work from home flexibility, eliminating commute times.
• Comprehensive medical and retirement benefits.
• Opportunities for professional development and training in fleet administration.
• Be part of a progressive company that values remote work and employee well-being.