Remote Executive Assistant, Operations & Scheduling

name; South Africa; On-site; ZAR 460,000 - 600,000; Full time

Benefits offered by this job

Remote work in SA

Career growth

Flat management structure

Medical coverage

Direct access to decision-makers

Open communication environment

Job summary

Haldren is seeking an experienced executive assistant for a fully remote role in South Africa. You will support senior leaders, manage calendars, prepare briefing packs, and coordinate client and candidate interviews while maintaining strict confidentiality.

This position emphasizes structured processes, clear documentation, and timely stakeholder updates. You will enable executives to focus on strategic priorities with disciplined time management and professional communication.

Qualifications

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment.
• Advanced calendar management and executive-level coordination capability.
• Proficiency with office productivity tools and executive document formatting standards.
• Strong written and verbal communication skills in a professional services environment.
• High attention to detail, with consistent follow-through on deadlines.
• Confidential information handling with sound judgement.
• Ability to work effectively in a remote environment with disciplined time management.

Responsibilities

• Maintain confidential records, contracts, and correspondence in shared systems
• Support process improvements for scheduling, document control, and executive workflows
• Coordinate candidate and client interviews with discretion and precision
• Own inbox triage and stakeholder communication to protect executive focus time
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking

Skills

Executive support

Calendar management

Communication skills

Attention to detail

Remote work discipline

Confidential handling

Tools

MS Office

Job description

Haldren is seeking an experienced executive assistant for a fully remote role in South Africa. You will support senior leaders, manage calendars, prepare briefing packs, and coordinate client and candidate interviews while maintaining strict confidentiality.

This position emphasizes structured processes, clear documentation, and timely stakeholder updates. You will enable executives to focus on strategic priorities with disciplined time management and professional communication.