Remote Executive Assistant & Bid Operations Lead

Insideoutva; South Africa; Remote; ZAR 368,000 - 405,000; Full time

Job summary

Insideoutva seeks an Executive Assistant and Operations Coordinator to act as the CEO's primary operational partner, overseeing bid pipelines, communications, and SOPs. You will leverage AI tools to streamline responses and keep executives focused on high‑level decisions.

The role requires strong English communication, construction familiarity, and proactive problem solving. This is a remote, full‑time opportunity supporting a US-based firm with EST hours.

Qualifications

• Flawless written and spoken English for client and vendor calls.
• Proficient in Google Workspace and AI tools to boost productivity.
• Excellent organization with strict bid deadlines and meetings.
• Strong understanding of construction docs (blueprints, specs, RFIs).
• Self-starter with proactive updates.

Responsibilities

• Bid & Pipeline Management: monitor bid boards, maintain logs, schedule walkthroughs and deadlines.
• Inbox & Communication: triage inbox, draft replies, coordinate with subcontractors.
• AI & Operational Support: use AI tools for review and faster correspondence; track workflows and SOPs.
• Executive & Life Admin: protect CEO's calendar and assist with admin tasks as needed.

Skills

Communication

Tech & AI Savvy

Detail & Deadline

Construction Knowledge

Problem Solving

English Proficiency

Job description

Insideoutva seeks an Executive Assistant and Operations Coordinator to act as the CEO's primary operational partner, overseeing bid pipelines, communications, and SOPs. You will leverage AI tools to streamline responses and keep executives focused on high‑level decisions.

The role requires strong English communication, construction familiarity, and proactive problem solving. This is a remote, full‑time opportunity supporting a US-based firm with EST hours.