Remote EA to CEO — Growth into Account Management

VirtuHire; South Africa; Remote; ZAR 600,000 - 900,000; Full time

Job summary

VirtuHire is seeking a highly organized Executive Assistant to provide direct support to the Founder & CEO of a US-based technology business. This remote role in South Africa requires handling admin, financial operations and client coordination, with Pacific Time hours.

The successful candidate will become the CEO's right hand, manage calendars, emails, travel, invoicing and onboarding, and have a clear path into Account Management as the business scales.

Qualifications

• Minimum 5–10 years of experience in executive assistance or similar roles.
• Experience supporting a US-based startup CEO remotely is essential.
• Excellent written and verbal English communication skills.
• Proven ability to draft professional client-facing emails.
• Hands-on experience with invoicing, vendor payments, bill payments and payroll administration.
• Strong proficiency in Google Workspace or Microsoft 365, especially Excel, calendars and document management.
• Excellent organizational, multitasking and time-management skills.
• Ability to work independently with minimal supervision.
• Experience handling confidential business and financial information.
• Comfortable working US Pacific Time hours on a permanent basis.
• Available for full-time exclusive employment.

Responsibilities

• Manage the CEO's inbox, calendar and daily scheduling.
• Draft professional client communications and emails.
• Coordinate meetings with clients, prospects and stakeholders.
• Arrange travel, accommodation and business appointments.
• Handle personal administration, expenses and ad hoc requests.
• Prepare reports, presentations and meeting summaries.
• Anticipate CEO needs and prioritize tasks.
• Manage bill and vendor payments and invoicing.
• Assist payroll administration and payment processing.
• Track expenses and financial records.
• Coordinate internal administrative processes and workflows.
• Ensure timely payments and accurate financial information.
• Identify efficiency improvements.
• Prepare follow-up emails based on notes, coordinate client meetings and ongoing communication.
• Respond to client requests and ensure timely follow-ups.
• Assist with onboarding and implementation processes.
• Track deliverables and action items.
• Support account management as knowledge grows.
• Maintain high communication standards with senior stakeholders and enterprise clients.
• Coordinate projects, deadlines and internal activities.
• Monitor outstanding tasks and ensure delivery.
• Maintain organized workflows and documentation.
• Support QA reviews of software, data and processes.
• Identify operational challenges and propose solutions.

Skills

Executive support

US startup experience

English proficiency

Professional email drafting

Calendar & scheduling

Invoicing & payroll

Google Workspace

Excel

Document management

Independent work

Education

5–10 years of relevant experience in EA/ops

Tools

HubSpot CRM

Google Workspace

Microsoft 365

Excel

Job description

VirtuHire is seeking a highly organized Executive Assistant to provide direct support to the Founder & CEO of a US-based technology business. This remote role in South Africa requires handling admin, financial operations and client coordination, with Pacific Time hours.

The successful candidate will become the CEO's right hand, manage calendars, emails, travel, invoicing and onboarding, and have a clear path into Account Management as the business scales.