Remote Administrative Operations Specialist

Placements24; East London; Hybrid; ZAR 165,000 - 248,000; Full time

Benefits offered by this job

Competitive contractor rate

Full remote work flexibility

Online training resources

Job summary

Placements24 is seeking a full-time Remote Administrative Operations Specialist to support the operations team from home. You will manage digital documentation, coordinate virtual meetings, and ensure efficient communication across dispersed teams.

The role emphasizes autonomy and strong collaboration tools to drive operational excellence from your home office, with East London as a key reference point. The ideal candidate will have proven remote administration experience, superb organizational

Qualifications

• Must provide remote administrative support with strong organizational abilities.
• Detail oriented with excellent written and verbal communication.
• Ability to manage time, meet deadlines and work independently at home office.

Responsibilities

• Provide comprehensive administrative support to the operations team remotely.
• Organize digital documentation, project files, and operational records.
• Coordinate virtual meetings, manage schedules, and track action items for projects.
• Ensure clear communication between team members across locations.
• Prepare operational reports and documentation.
• Assist with onboarding remote team members in operations.
• Manage remote office supplies and equipment as needed.
• Process expense reports and invoices.
• Utilize collaboration and project management software effectively.
• Identify and propose improvements to remote processes.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Independent worker

Proactive problem solving

Education

Administrative qualification

Tools

Microsoft Office Suite

Google Workspace

Slack

Microsoft Teams

Asana

Trello

Job description

About the Role

Our client, an innovative technology solutions provider, is actively seeking a full-time Remote Administrative Operations Specialist to join their dynamic team. This role is perfect for a self‑motivated and organized individual who can manage a variety of administrative tasks remotely, supporting the seamless functioning of the operations department. You will play a key part in coordinating workflows, managing documentation, and ensuring efficient communication across dispersed teams. This position emphasizes autonomy and requires strong digital collaboration skills. The ideal candidate is proactive, detail-oriented, and committed to driving operational excellence from their home office, contributing to our client's success from East London.

Key Responsibilities

• Provide comprehensive administrative support to the operations team in a remote capacity.
• Manage and organize digital documentation, project files, and operational records.
• Coordinate virtual meetings, manage schedules, and track action items for operational projects.
• Facilitate clear and timely communication between team members and stakeholders across different locations.
• Prepare operational reports, presentations, and other necessary documentation.
• Assist with onboarding new remote team members within the operations department.
• Manage office supplies and equipment for remote staff as needed.
• Process expense reports and invoices related to operational activities.
• Utilize and manage collaboration and project management software effectively.
• Identify and propose improvements to remote administrative processes and workflows.

Requirements

• Proven experience in administrative support or operations coordination, ideally in a remote setting.
• Excellent organizational skills and a high level of attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and cloud‑based collaboration tools (e.g., Google Workspace, Slack, Microsoft Teams).
• Strong written and verbal communication skills tailored for remote interaction.
• Ability to work independently, manage time effectively, and meet deadlines in a remote work environment.
• Experience with project management tools (e.g., Asana, Trello) is highly desirable.
• A proactive approach to identifying and solving problems.
• Must have a reliable high‑speed internet connection and a suitable remote workspace.
• Adaptability and willingness to learn new technologies and processes.
• Relevant administrative qualification or certification is a plus.

Benefits

• Competitive contractor rate for remote work.
• Full remote work flexibility, enhancing work‑life balance.
• Opportunity to contribute to an innovative technology company based in East London.
• Gain valuable experience in remote operations support within the tech sector.
• Access to online training and professional development resources.
• Potential for contract extension based on performance and business needs.