Remote Operations Administrative Specialist

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health coverage

Retirement contributions

Job summary

Placements24 is seeking a highly organized Remote Operations Administrative Specialist to join a dynamic, fully remote team. This role supports key operational functions from a home office, streamlining administrative processes, managing critical documentation, and ensuring smooth daily operations.

You will coordinate virtual meetings, maintain records, and collaborate across internal teams and external partners.

Qualifications

• 4+ years in administrative or operations support, with significant remote work experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with attention to detail.
• Ability to work independently, manage priorities, and meet deadlines remotely.
• High level of discretion and confidentiality when handling sensitive information.

Responsibilities

• Provide comprehensive administrative support to the operations department, managing schedules, correspondence, and documentation.
• Oversee organization and maintenance of operational records, databases, and filing systems.
• Coordinate and manage virtual meetings, prepare agendas, take minutes, and track action items.
• Facilitate communication between internal teams and external partners; ensure timely information flow.
• Assist in preparing operational reports, presentations and project-related documents.
• Manage procurement of office supplies and equipment for remote team members.

Skills

Excellent communication

Organizational skills

Time management

Independent work

Problem solving

Remote collaboration

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

About the Role

Our client is seeking a highly motivated and detail-oriented Remote Operations Administrative Specialist to join their dynamic team, supporting key operational functions from the comfort of their home office. This fully remote position is vital for streamlining administrative processes, managing critical documentation, and ensuring the seamless execution of daily operations. The ideal candidate possesses exceptional organizational skills, a proactive mindset, and a proven ability to manage diverse administrative tasks efficiently. You will play a key role in enhancing operational productivity and supporting strategic initiatives. This role requires a strong understanding of administrative best practices and the ability to thrive in a virtual, collaborative environment.

Key Responsibilities

• Provide comprehensive administrative support to the operations department, managing schedules, correspondence, and documentation.
• Oversee the organization and maintenance of operational records, databases, and filing systems.
• Coordinate and manage virtual meetings, preparing agendas, taking minutes, and tracking action items.
• Facilitate communication between internal teams and external partners, ensuring information flow is clear and timely.
• Assist in the preparation of operational reports, presentations, and project-related documents.
• Manage procurement of office supplies and equipment for remote team members.
• Ensure compliance with operational procedures and administrative policies.
• Conduct research and data analysis to support operational decision-making.
• Handle confidential information with the highest degree of integrity and discretion.
• Proactively identify and implement improvements to administrative workflows for enhanced efficiency.

Requirements

• Minimum of 4 years of experience in an administrative or operations support role, with significant remote work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities, with a strong focus on detail.
• Proven ability to work independently, manage priorities, and meet deadlines in a remote setting.
• Strong problem-solving skills and a proactive, results-oriented approach.
• High level of discretion and confidentiality in handling sensitive information.
• Experience with project management or workflow management tools is a plus.
• A bachelor's degree in Business Administration or a related field is preferred.
• Demonstrated ability to adapt to new technologies and remote work environments.

Benefits

Our client offers a competitive salary, performance-based incentives, and a comprehensive benefits package, including health coverage and retirement contributions. This fully remote position provides significant flexibility and autonomy, allowing for an excellent work-life balance. You will have access to continuous learning opportunities and be part of a supportive virtual team focused on operational excellence. This role is ideal for experienced administrative professionals seeking a challenging and rewarding remote career, supporting operations potentially linked to **Mossel Bay, Western Cape**.