Remote Administrative Coordinator

Placements24; East London; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Remote work

Growth opportunity

Professional development

Team collaboration

Operational impact

Job summary

Placements24 is seeking a highly organized Remote Administrative Coordinator to join a fully remote team. You will coordinate tasks across departments, manage calendars, prepare documents, and support onboarding and financial processes in a remote-first environment.

The role requires excellent organizational skills, proficiency with MS Office and Google Workspace, and strong written and verbal communication. A proactive, detail‑oriented mindset is essential for success in a distributed team.

Qualifications

• Experience as Administrative Coordinator or similar, preferably remote.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with collaborative tools (Slack, Asana, Trello) and video conferencing (Zoom, Teams).
• Excellent organizational and time-management skills in a remote environment.
• Strong written and verbal communication skills.
• Ability to work independently with high self-discipline and initiative.
• Meticulous attention to detail and proactive problem-solving.

Responsibilities

• Coordinate and manage administrative tasks for multiple departments.
• Schedule virtual meetings, manage calendars, and track action items.
• Prepare and format reports, presentations, and project documents.
• Organize and maintain digital files and databases for easy access.
• Handle communications via email and internal messaging systems.
• Assist with onboarding administrative processes for new remote employees.
• Process invoices, expense reports, and basic financial documentation.
• Liaise with internal teams and external vendors as needed.
• Support project management by tracking deadlines and updates.
• Conduct online research and compile information for operational needs.
• Ensure smooth daily administrative operations in a remote setting.
• Contribute to development and improvement of remote administrative processes.

Job description

About the Role

Our client, an innovative e-commerce platform, is seeking a highly organized and proactive Remote Administrative Coordinator to join their fully remote team. This role is essential for ensuring the smooth functioning of our operations and providing vital support to various departments. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and a proven capacity to manage administrative tasks effectively in a virtual setting. You will be responsible for coordinating diverse activities, managing documentation, and facilitating communication across geographically dispersed teams. We are looking for a detail-oriented individual who thrives in a fast-paced, remote-first environment and is passionate about contributing to our company's growth. This is an excellent opportunity to advance your administrative career while enjoying the flexibility of remote work.

Key Responsibilities

• Coordinate and manage administrative tasks for multiple departments.
• Schedule virtual meetings, manage calendars, and track action items.
• Prepare and format reports, presentations, and other project-related documents.
• Organize and maintain digital files and databases, ensuring easy access and retrieval.
• Handle incoming and outgoing communications via email and internal messaging systems.
• Assist with onboarding administrative processes for new remote employees.
• Process invoices, expense reports, and manage basic financial documentation.
• Liaise with internal teams and external vendors as needed.
• Support project management activities by tracking deadlines and providing updates.
• Conduct online research and compile information for various operational needs.
• Ensure the smooth running of daily administrative operations in a remote setting.
• Contribute to the development and improvement of remote administrative processes.

Requirements

• Previous experience as an Administrative Coordinator, Administrator, or similar role, preferably in a remote capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with collaborative tools (e.g., Slack, Asana, Trello) and video conferencing platforms (e.g., Zoom, Teams).
• Excellent organizational and time-management skills, with the ability to prioritize effectively in a remote environment.
• Strong written and verbal communication skills.
• Ability to work independently with a high degree of self-discipline and initiative.
• Meticulous attention to detail and accuracy.
• A proactive approach to problem-solving and task completion.
• Familiarity with e-commerce operations is a plus.
• Reliable internet connection and a dedicated workspace are required.

Benefits

• Competitive salary package.
• Fully remote work arrangement, offering ultimate flexibility.
• Opportunity to work with a dynamic and growing e-commerce company.
• Professional development and continuous learning opportunities.
• Collaborative and supportive virtual team culture.
• Chance to make a significant impact on operational efficiency.