Remote Administrative Assistant

Placements24; Gqeberha; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Remote work allowances

Professional development

Flexible remote arrangement

Job summary

Placements24 is seeking a highly organized Remote Administrative Assistant to support its distributed team. This fully remote role requires you to manage calendars, prepare documents, coordinate tasks across time zones, and maintain efficient digital workflows from your remote workspace, ensuring smooth scheduling and accessible information.

The ideal candidate has proven administrative experience, strong MS Office skills (Word, Excel, PowerPoint, Outlook), and excellent written and verbal

Qualifications

• Proven experience as an Administrative Assistant, preferably remote.
• Proficiency in Word, Excel, PowerPoint, Outlook; familiarity with Zoom and Slack.
• Strong organizational and time-management skills for remote work.
• Excellent written and verbal communication; autonomous and self-motivated.
• Reliable internet and dedicated remote workspace.

Responsibilities

• Manage executive calendars and schedule virtual meetings across time zones.
• Prepare, format, and proofread documents, reports, and presentations.
• Facilitate communication between team members, clients, and stakeholders online.
• Organize and maintain digital filing systems and databases.
• Coordinate virtual team events and onboarding for remote employees.
• Handle incoming correspondence with timely, professional responses.

Skills

Administrative experience

Remote work

Microsoft Office

Time management

Communication skills

Autonomous work

Attention to detail

Tools

Zoom

Slack

Job description

About the Role

Our client is seeking a highly organized and self-directed Remote Administrative Assistant to provide crucial support to their distributed team. This role is fully remote and requires a candidate who excels at managing tasks independently and communicating effectively across virtual channels. You will be responsible for a wide range of administrative duties, including calendar management, document preparation, travel coordination, and communication facilitation, all from your remote workspace. The ideal candidate is proactive, detail-oriented, and committed to maintaining operational efficiency for the team, irrespective of physical location. This is an excellent opportunity to join a forward-thinking company and contribute to its success.

Key Responsibilities

• Manage executive calendars, schedule virtual meetings, and coordinate complex appointments across different time zones. Prepare, format, and proofread documents, reports, and presentations with a high degree of accuracy. Facilitate communication between team members, clients, and stakeholders through various digital channels. Organize and maintain digital filing systems and databases for easy access and retrieval of information. Assist with the coordination of virtual team events and onboarding processes for new remote employees. Handle incoming correspondence and inquiries, ensuring timely and professional responses.

Requirements

• Proven experience as an Administrative Assistant , preferably in a remote or virtual capacity.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom and Slack.
• Strong organizational and time-management skills, with the ability to prioritize effectively in a remote setting.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Ability to work autonomously and maintain productivity with minimal supervision.
• Reliable internet connection and a dedicated, professional remote workspace.

Benefits

• Competitive annual salary reflecting experience and remote work contribution.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and remote work allowances.
• Opportunities for professional development and virtual training programs.
• The flexibility and convenience of a fully remote work arrangement, supporting work-life integration.