Records & Registry Clerk – Filing, Mail & Archives

EdUpStairs; Bloemfontein; On-site; ZAR 214,000 - 261,000; Full time

Job summary

EdUpStairs in Bloemfontein seeks a diligent Registry Clerk to provide counter services, attend to clients, and manage mail and records. The role supports daily office operations and requires basic computer literacy and a Grade 12 qualification.

You will open and close files, handle incoming and outgoing correspondence, maintain filing systems, and assist with remittance and archiving processes while ensuring accuracy and confidentiality in a busy government or educational environment.

Qualifications

• Grade 12 or equivalent (NQF 4) qualification.
• Computer literacy is required.

Responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• Filing/storage, tracing and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain franking machine register.
• Frank post, record money and update register daily.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of amount of letters franked.
• Process documents for archiving and disposal Electronics scanning of files sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived document.

Skills

Computer literacy

Education

Grade 12 or equivalent (NQF 4)

Job description

EdUpStairs in Bloemfontein seeks a diligent Registry Clerk to provide counter services, attend to clients, and manage mail and records. The role supports daily office operations and requires basic computer literacy and a Grade 12 qualification.

You will open and close files, handle incoming and outgoing correspondence, maintain filing systems, and assist with remittance and archiving processes while ensuring accuracy and confidentiality in a busy government or educational environment.