Administrative Clerk – Records & Office Support

EdUpStairs; East London; On-site; ZAR 90,000 - 150,000; Full time

Job summary

EdUpStairs in East London, Eastern Cape, SA, is seeking a junior clerical assistant with the National Senior Certificate (NQF level 4) and no experience required. You will provide clerical support, manage records, and assist with basic procurement while upholding confidentiality.

Responsibilities include drafting memoranda and administrative reports, maintaining filing systems, handling documents, arranging meetings, and supporting stakeholders.

Qualifications

• National Senior Certificate, NQF level 4 (no experience required).
• Knowledge of office administration procedures and record management, confidentiality and handling of official information.
• Good communication skills (written and verbal) and computer literacy.

Responsibilities

• Provide clerical support to the unit.
• Draft routine memoranda, letters, submissions and administrative reports.
• Maintain registers, filing systems and administrative records for the unit.
• Photocopy, scan, print and distribute documents as required.
• Open, update and maintain physical and electronic files in line with records management requirements.
• Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities.
• Maintain databases, spreadsheets and tracking tools for the unit.
• Arrange meetings, venues, attendance registers and related logistical requirements.
• Prepare and distribute agendas, meeting packs and supporting documents.
• Render support with the coordination of workshops, awareness sessions and stakeholder engagements.
• Provide general office, procurement and stakeholder support.
• Render support with requisitions, stationery requests and basic procurement administration.
• Receive and direct enquiries from internal and external stakeholders.

Skills

Good communication

Computer literacy

Teamwork

Time management

Customer care

Confidentiality

Office administration

Record management

Education

National Senior Certificate, NQF level 4

Tools

Microsoft Office

Job description

EdUpStairs in East London, Eastern Cape, SA, is seeking a junior clerical assistant with the National Senior Certificate (NQF level 4) and no experience required. You will provide clerical support, manage records, and assist with basic procurement while upholding confidentiality.

Responsibilities include drafting memoranda and administrative reports, maintaining filing systems, handling documents, arranging meetings, and supporting stakeholders.