HR Registry & Records Specialist

EdUpStairs; East London; On-site; ZAR 120,000 - 180,000; Full time

Job summary

EdUpStairs in South Africa is seeking a junior registry clerk to support registry counter services, client inquiries, and filing operations. The role involves receiving, registering, and dispatching files, handling correspondence, and ensuring confidential handling of sensitive information.

The candidate should have a National Senior Certificate/NQF level 4 with no experience, strong computer literacy, and the ability to work under pressure to meet deadlines.

Qualifications

• Minimum educational qualification: National Senior Certificate/NQF level 4 with no experience.
• Knowledge of registry administration, records management and archival practices.
• Knowledge of filing systems, document classification, indexing and retrieval processes.

Responsibilities

• Provide registry counter services.
• Attend to clients and handle telephonic and other enquiries.
• Receive and register hand delivered files.
• Handle incoming and outgoing correspondence.
• Receive all HR related correspondence.
• Sort, register and dispatch correspondence.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• File/store, trace (electronically/manually) and retrieve documents and files.
• Complete index cards for all files.
• Attend to auditors, internal/external stakeholders request for information.
• Process documents for archiving and disposal.
• Scan files electronically.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Skills

Registry admin

Records management

Archival practices

Filing systems

Confidentiality

Computer literacy

Education

National Senior Certificate / NQF level 4

Job description

EdUpStairs in South Africa is seeking a junior registry clerk to support registry counter services, client inquiries, and filing operations. The role involves receiving, registering, and dispatching files, handling correspondence, and ensuring confidential handling of sensitive information.

The candidate should have a National Senior Certificate/NQF level 4 with no experience, strong computer literacy, and the ability to work under pressure to meet deadlines.