Receptionist / Administrator

Time Personnel; Cape Town; On-site; ZAR 70,000 - 100,000; Full time

Job summary

Time Personnel is seeking a Receptionist/Administrator in Cape Town's Paarden Eiland to support daily warehouse operations and administrative functions across the site. You will manage the reception, handle calls, relay messages, and assist with deliveries and invoicing.

Qualifications include matric or related qualification, 2–4 years in administration, English and Afrikaans communication, and strong computer skills with Sage experience advantageous.

Qualifications

• Matric or related qualification is required.
• 2–4 years of experience in an administrative role.
• Experience in Sage Accounting software advantageous.
• Strong computer skills using Microsoft Office and Excel.
• Basic understanding of invoicing and payment tracking.
• Clear and professional communication in English and Afrikaans.
• Good organisational skills and ability to manage routine tasks.
• Comfortable working in a warehouse-based environment.

Responsibilities

• Assist with routine daily client communication and order-related queries.
• Capture customer orders and prepare invoices daily.
• Prepare and check documentation for deliveries and dispatch.
• Liaise with the warehouse team on administrative requirements.
• Collect and organise supplier invoices for month-end processing.
• Assist in monitoring payments and support with weekly stocktake.
• Follow up on overdue accounts professionally.
• Ensure all administrative tasks are completed accurately and within required timeframes.

Skills

Microsoft Office

Excel

English

Afrikaans

Organisational skills

Attention to detail

Time management

Education

Matric or related qualification

Tools

Sage Accounting

Job description

Receptionist / Administrator job vacancy in Cape Town.

Do you have experience with the daily operations of a small warehouse and providing administrative support across all areas of the operation?

This role in Paarden Eiland involves managing the reception area, answering incoming calls, relaying messages, receiving stock, maintaining filing systems and assisting with the scheduling and coordination of deliveries.

Requirements:

• Matric or related qualification


• 2 – 4 years of experience in an administrative role


• Experience in Sage Accounting software advantageous


• Strong computer skills (Microsoft Office, Excel)


• Basic understanding of invoicing and payment tracking


• Clear and professional communication skills in English and Afrikaans required


• Good organisational skills and ability to work through a structured workload


• Strong attention to detail and ability to manage routine tasks consistently


• Comfortable working in a warehouse-based environment

Duties and Responsibilities:

• Assist with routine daily client communication and order-related queries


• Capture customer orders and prepare invoices daily


• Prepare and check documentation for deliveries and dispatch


• Liaise with the warehouse team on administrative requirements


• Collect and organise supplier invoices for month-end processing


• Assist in monitoring payments and support with weekly stocktake


• Follow up on overdue accounts in a professional manner


• Ensure all administrative tasks are completed accurately and within required timeframes