Receptionist / Admin Clerk

Obrien Recruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Obrien Recruitment in Cape Town seeks an experienced Receptionist/Admin Clerk to manage front-desk duties, visitor access, meetings, procurement support and HR administration.

The role encompasses reception, telephone handling, procurement records, HR processes, and coordinating with the Managing Director and senior management. At least five years' relevant experience, strong MS Office skills and fluency in English and Afrikaans are essential.

Qualifications

• Matric/Grade 12 required.
• Minimum 5 years Reception/Administration experience.
• Proficient in MS Outlook, Word and Excel.
• Fluent in English and Afrikaans, written and spoken.
• Valid driver’s licence.
• Strong organisational and communication skills.
• Professional presentation and confidentiality.

Responsibilities

• Welcome and assist visitors and contractors professionally.
• Manage sign-in procedures and site access.
• Coordinate meetings and book rooms for interviews/training.
• Source and order office supplies and PPE.
• Support HR processes and maintain confidential information.
• Maintain procurement records and verify invoices.

Skills

Reception

Front Desk

Administration

Visitor Management

Telephone Management

Diary Management

Meeting Coordination

HR Administration

Microsoft Office

English

Afrikaans

Confidentiality

Education

Matric/Grade 12

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Experienced Receptionist / Admin Clerk required in Atlantic Hills to manage front-desk duties, visitor access, meetings, procurement support and HR administration.

The successful candidate will be responsible for professional front-desk management and a broad range of administrative duties supporting HR, procurement and senior management.

The role includes visitor and telephone management, meeting coordination, ordering office and operational supplies, maintaining procurement records and supporting HR processes.

Candidates must have at least five years’ relevant experience, strong MS Office skills, fluency in English and Afrikaans and a valid driver’s licence.

Key Responsibilities

Front Desk & Visitor Management

• Welcome and assist visitors and contractors professionally.
• Manage visitor sign-in procedures.
• Coordinate site access requirements.
• Coordinate deliveries and couriers.
• Ensure reception and office areas remain neat and professional.

Communication & Telephone Management

• Answer and direct incoming calls.
• Take and relay accurate messages.
• Maintain internal contact directories.
• Maintain telephone records.

Meeting & Hospitality Coordination

• Arrange meetings for the HR Manager.
• Coordinate internal and external meetings.
• Manage the HR Manager’s meeting schedule.
• Prepare meeting rooms.
• Arrange refreshments for meetings and guests.

Procurement & Inventory Administration

• Source and order office supplies.
• Order PPE.
• Order cleaning products and consumables.
• Monitor stock levels.
• Monitor supplier performance.
• Verify invoices.
• Maintain procurement records.

Administrative & HR Support

• Provide front-desk support to HR processes.
• Welcome candidates and new starters.
• Collect and hand over documents.
• Book rooms for interviews and training.
• Provide administrative support to the Managing Director.
• Handle confidential information with discretion.

Minimum Requirements

• Matric / Grade 12.
• Minimum 5 years’ Reception and/or Administration experience.
• Strong proficiency in Microsoft Outlook, Word and Excel.
• Fluent in English and Afrikaans, written and spoken.
• Valid driver’s licence.
• Strong organisational skills.
• Strong communication skills.
• Professional presentation.
• Excellent attention to detail.
• High level of confidentiality.

Competencies

Reception, Front Desk, Administration, Visitor Management, Telephone Management, Diary Management, Meeting Coordination, Procurement Administration, Inventory Administration, Supplier Liaison, Invoice Verification, HR Administration, Microsoft Office, English, Afrikaans, Confidentiality.

Only shortlisted candidates will be contacted.