Receptionist

The Talent Room; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

The Talent Room in South Africa seeks a friendly receptionist to warmly welcome visitors and provide professional administrative support. You will answer calls, screen and transfer, manage mail and couriers, maintain an orderly reception area and coordinate meeting room bookings.

Proficiency in Word, Excel and Outlook is required, along with good verbal and written communication, strong organisation and the ability to handle multiple tasks independently.

Qualifications

• 2–3 years' reception or administrative experience preferred.
• Proficiency in Word, Excel and Outlook.
• Strong verbal and written communication skills.

Responsibilities

• Welcome and assist visitors and clients in a friendly and professional manner.
• Answer, screen and transfer incoming telephone calls.
• Receive, sort and distribute mail, courier deliveries and correspondence.
• Maintain a neat and professional reception area.
• Coordinate meeting room bookings and appointments.
• Provide general administrative and clerical support.
• Capture sales onto Zoho for the sales department.
• Assist with arranging and coordinating viewing bookings.
• Maintain accurate filing systems and stationery stock.

Skills

Reception experience

Customer service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Telephone etiquette

Communication skills

Organisational skills

Education

Grade 12 / National Senior Certificate

Tools

Zoho

Job description

Description:

• Welcome and assist visitors and clients in a friendly and professional manner.
• Answer, screen and transfer incoming telephone calls.
• Receive, sort and distribute mail, courier deliveries and correspondence.
• Maintain a neat and professional reception area.
• Manage meeting room bookings and coordinate appointments where required.
• Provide general administrative and clerical support.
• Capture sales received from agents onto Zoho for further processing by the sales department.
• Assist with arranging and coordinating sales viewing bookings.
• Maintain accurate filing systems, records and basic office registers.
• Monitor and manage office stationery, including ordering and safekeeping.

Requirements:

• Grade 12 / National Senior Certificate.
• 2-3 years' reception or administrative experience preferred.
• Computer literate, with proficiency in Microsoft Word, Excel and Outlook.
• Good verbal and written communication skills.
• Professional telephone etiquette and customer service skills.
• Strong organisational skills and attention to detail.
• Ability to work independently and manage multiple tasks efficiently.

Please note only candidates that meet the minimum requirements will be considered.