Reception & Booking Clerk

University of Fort Hare; Somerset West; On-site; ZAR 100,000 - 145,000; Full time

Job summary

Reception & Bookings Clerk (Golf) in Somerset West is a guest-facing role at a renowned five-star golf estate. You will welcome members and guests, handle bookings for restaurant, golf and events, take telephone enquiries, and maintain accurate records.

The role requires excellent communication, a friendly, professional demeanour, and the ability to multitask during busy periods. Weekend and longer hours may be required, with bilingual English and Afrikaans as an asset.

Qualifications

• Minimum 2 years of experience in a customer service or hospitality-focused role.
• Reception, bookings or administrative experience within hospitality or golfing environment will be advantageous.
• Excellent telephone etiquette and communication skills.
• Professional, well-presented and articulate.
• Strong organisational and administrative skills with attention to detail.
• Computer literate with knowledge of standard office software.

Responsibilities

• Welcoming and assisting members and guests in a warm, professional manner.
• Managing all incoming telephone calls and directing enquiries to relevant departments.
• Coordinating restaurant, golf and event bookings and ensuring accurate records and confirmations.
• Assisting with top-up and prepaid bookings.
• Conducting daily cash-ups and following correct financial procedures.
• Receiving deliveries and distributing them to relevant departments.
• Maintaining lost property records and assisting members with general club information.
• Providing general administrative support including printing, scanning and ordering office supplies.
• Assisting with first aid requirements and maintaining the reception first aid box.
• Liaising with the Events Manager regarding club events and corporate functions.
• Communicating event details and requirements to relevant departments.
• Maintaining a professional, organised and welcoming reception environment.
• Providing exceptional customer service and ensuring guest satisfaction at all times.

Skills

Customer service

Telephone etiquette

Organisation skills

Hospitality experience

Computer literacy

Bilingual English & Afrikaans

Tools

MS Office

Booking software

Job description

Market related Monthly Basic Salary (Company contribution toward medical aid and provident fund, Market related)

RECEPTION & BOOKINGS CLERK (GOLF)

Somerset West: Our client a renowned five-star golf estate is seeking a professional, articulate and service-driven Reception & Bookings Clerk who will be responsible for ensuring that members and guests receive a warm and memorable welcome from the moment they arrive.

Purpose of the Role

To provide a polished and welcoming reception experience while efficiently managing bookings, telephone enquiries and general administrative functions. The successful candidate will contribute to the seamless day-to-day operation of the reception area and uphold the exceptional service standards associated with a prestigious five-star golf estate.

Key Responsibilities

• Welcoming and assisting members and guests in a warm, professional and friendly manner
• Managing all incoming telephone calls and directing enquiries to the relevant departments
• Coordinating restaurant, golf and event bookings and ensuring accurate records and confirmations
• Assisting with top-up and prepaid bookings
• Conducting daily cash-ups and following correct financial procedures
• Receiving deliveries and distributing them to the relevant departments
• Maintaining lost property records and assisting members with general club information
• Providing general administrative support including printing, scanning and ordering office supplies
• Assisting with first aid requirements and maintaining the reception first aid box
• Liaising with the Events Manager regarding club events and corporate functions
• Communicating event details and requirements to the relevant departments
• Maintaining a professional, organised and welcoming reception environment
• Providing exceptional customer service and ensuring guest satisfaction at all times

Criteria

• Minimum 2 years’ experience in a customer service or hospitality-focused role
• Previous reception, bookings or administrative experience within a hospitality & golfing environment will be advantageous
• Excellent telephone etiquette and communication skills
• Professional, well-presented and articulate
• Strong organisational and administrative skills with excellent attention to detail
• Computer literate with sound knowledge of standard office software
• Customer-focused with a genuine passion for delivering exceptional service
• Able to multitask and remain calm and professional under pressure
• Reliable, flexible and able to work weekends and longer hours when required
• A positive team player who is able to work effectively with different departments
• Fully bilingual in English and Afrikaans