Receiving Administrator

wine.co.za; Klapmuts; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Farmwise Cape in Klapmuts is seeking a reliable Receiving Administrator to join the team. The role focuses on receiving fruit deliveries, processing dispatches, and maintaining accurate stock records with attention to detail.

The ideal candidate is friendly, professional and organised, with strong administrative skills, the ability to work collaboratively with drivers and warehouse staff, and a commitment to food safety and safety standards. Local transport or commuting is required.

Qualifications

• Friendly, professional and approachable individual with an organised and detail-oriented approach.
• Strong reliability and trustworthiness with good ethical standards.
• Ability to work as part of a team and take responsibility when required.

Responsibilities

• Receive incoming fruit and produce deliveries, checking quantities and accompanying documentation for accuracy.
• Coordinate and monitor the dispatch of outgoing orders to ensure timely and accurate deliveries.
• Capture and maintain accurate records of all incoming and outgoing stock on the computer system.
• Verify delivery notes, dispatch documents and other relevant administrative paperwork.
• Monitor stock movements and assist with stock reconciliations, reporting any discrepancies.
• Liaise with suppliers, drivers, warehouse staff and internal departments regarding deliveries and collections.
• Ensure orders are correctly recorded and documentation is filed.
• Assist with coordination of daily receiving and dispatch activities to ensure smooth operations.
• Maintain accurate records and complete administrative tasks timeously.
• Adhere to company procedures, food safety requirements and health and safety standards.
• Maintain an organised and professional working environment.
• Provide general administrative support to receiving and dispatch functions.

Skills

Attention to detail

Reliable

Organised

Team player

Job description

Farmwise Cape, a company specialising in the ripening and packing of subtropical fruit, is seeking a reliable, detail-oriented and hardworking Receiving Administrator to join their team in Klapmuts.

The ideal candidate will be friendly, professional and approachable, with a hardworking, organised and detail-oriented approach. They must be highly reliable and trustworthy, demonstrate strong ethical standards, and possess good analytical and administrative skills. The candidate must be a team player who works well with others, with leadership potential and the ability to take responsibility when required.

Duties include: *

• Receive incoming fruit and produce deliveries, checking quantities and accompanying documentation for accuracy
• Coordinate and monitor the dispatch of outgoing orders to ensure timely and accurate deliveries
• Capture and maintain accurate records of all incoming and outgoing stock on the computer system
• Verify delivery notes, dispatch documents and other relevant administrative paperwork
• Monitor stock movements and assist with stock reconciliations, reporting any discrepancies
• Liaise with suppliers, drivers, warehouse staff and internal departments regarding deliveries and collections
• Ensure that orders are correctly recorded and that the relevant documentation is completed and filed
• Assist with the coordination of daily receiving and dispatch activities to ensure the smooth flow of operations
• Maintain accurate records and ensure that all administrative tasks are completed timeously
• Adhere to company procedures, food safety requirements and applicable health and safety standards
• Maintain an organised and professional working environment
• Provide general administrative support to the receiving and dispatch function as required.

Previous management or supervisory experience will be an advantage;

Must have own reliable transport or be able to commute to work independently.

Please note that only shortlisted candidates are contacted. If no feedback is received within two weeks of the closing date, please assume that your application was unsuccessful.