Property Portfolio Administrator

Ability Executive Recruitment; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Ability Executive Recruitment in Cape Town seeks a Portfolio Administrator Assistant to provide full administrative and operational support to the Portfolio Manager(s). The role focuses on tenant coordination, lease administration, MRI system management, and portfolio control.

Responsibilities include coordinating notices, renewals and lease documents, maintaining tenant records, handling tenant complaints, liaising with contractors, and supporting arrears tracking and compliance efforts.

Qualifications

• Strong attention to detail and accuracy.
• Excellent English written and verbal communication.
• Experience in property management administration is advantageous.

Responsibilities

• Coordinate notices, renewals, warnings and lease documentation.
• Maintain accurate tenant records and tenancy data.
• Attend to tenant complaints and liaise with subcontractors.

Skills

Attention to detail

Interpersonal skills

Communication skills

Deadline-driven

Organizational skills

Tools

MRI system

Job description

Ability Executive Recruitment | Full time

Cape Town, South Africa | Posted on 06/08/2026

The Portfolio Administrator Assistant willprovide full administrative and operational support to the Portfolio Manager ormanagers. The role focuses on tenant coordination, lease administration, systemmanagement (MRI), and ensuring accurate and efficient portfolio control.

• Coordinate notices, renewals, warnings andlease documentation.
  
• Maintain accurate tenant records
  
• Attend to tenant complaints
  
• Liaise with sub contractors
  

Lease Administration

• Draft new lease agreements and renewalagreements. Assist in the signing of such agreements.
  
• Load and update leases on MRI
  
• Follow up and check FICA compliance
  
• Process and draft amendments, addendums,and notices
  

MRI System Management

• Load new tenants on MRI
  
• Assist with rental escalations
  
• Assisting with management and updating MRIsystem
  
• Assist the Residential Portfolio Managerwith administrative oversight Maintain filing systems Support arrears follow-ups and compliancetracking Vacancy and Tenancy tracking Co-ordinating move in and out’s
• Assist in rental and arrears collection
  
• Preparation of vacancy schedule
  
• Parking tracking, enquiries and management
  

General assistant tasks

• Assist in secretarial duties
  
• Sit on the switchboard if required
  
• Maketea or coffee if required
  

Requirements

• Strong attention to detail and accuracy
  
• Good command of the English language(written and verbal)
  
• Strong interpersonal skills with theability to engage professionally with tenants, contractors, and colleagues
  
• Ability to work in a structured,deadline-driven environment
  
• Knowledgeof the MRI system is advantageous; however, strong computer literacy and awillingness to learn and adapt to new technologies are essential.
  
• Backgroundin property management administration is advantageous
  
• Maintaina positive, proactive, hands-on approach, with a willingness to assistwherever required.