Projects and Maintenance Administrator

Hollywoodbets; Durban; Presencial; ZAR 120.000 - 170.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Studying toward Degree/Diploma

Descripción de la vacante

Hollywoodbets, based in Durban, KwaZulu-Natal, offers an exciting Project and Maintenance administrative role within the Purple Team. The ideal candidate will provide essential administrative support to the Projects and Maintenance team and help secure cash in branches while ensuring adherence to policies and procedures.

You will coordinate quotations, issue order numbers, and assist with invoicing details.

Formación

• 1 year administration experience is required
• Ability to handle multiple tasks and coordinate with team members

Responsabilidades

• Provide administrative support to the Projects and Maintenance team
• Coordinate, organize and monitor cash movement with alertness
• Receive quotations and issue order numbers
• Ensure tax invoices are correct and submitted for payment
• Follow up on payments and maintain expenditure sheets
• Update weekly Projects in Progress and Directors reports
• Book flights and accommodation as required
• Handle emails and maintenance requests
• Assist with costing of salaries and ESS leave submissions
• Adhoc tasks as required

Conocimientos

Administration

Attention to detail

Descripción del empleo

Being a part of the Hollywoodbets Purple Team is an opportunity to become a part of one of South Africa’s biggest success stories. From humble beginnings in Durban, Hollywoodbets has grown into a powerhouse brand operating across Africa and the United Kingdom. And that’s just the beginning. Our talented Team is on a mission to increase our global footprint, ready to take on any challenge because at Hollywoodbets, not even the sky is the limit. Join our Team and let’s reach for the stars.

We have an amazing opportunity for a Project and Maintenance based in Durban, KwaZulu-Natal. Do you think you have what it takes to be our newest Purple Star?

Responsibilities

The successful candidate will be responsible to provide administrative support to the Projects and Maintenance team.

With Hollywoodbets You Will

Innovate and create as part of a like-minded, authentic Team eager to achieve goals.

Embrace challenges and the thrill of working in a vibrant and fast-paced industry.

Grow with our development plans and culture that allows you to further your career.

You Bring

• 1 year administration experience

What You’ll Do For The Brand

• Be aware of securing cash in branch
• Highlight and ensure all team members follow administrative policies and procedures.
• Co-ordinate, organise and monitor cash movement with alertness.
• Handle and maintain financial data.
• Receive quotations from Projects Team Members and issue order numbers from the Projects Managers order spreadsheet or obtain order numbers from Operations should it exceed a certain amount.
• Send order number to the contractors/ suppliers and advise on invoicing details.
• Ensure that information on tax invoice is correct before submitting it to Accounts/ Finance for payment.
• Follow up on payments if necessary.
• Enter details of tax invoice onto a Projects expenditure sheet.
• Update Projects in Progress spreadsheet on a weekly basis by getting information from the regional managers and mail it to relevant directors and Managers.
• Get information from Regional Managers for Directors Board report.
• Book flights and accommodation as required.
• Answer the Project Managers call if they are not in the office and assist where possible or take a message.
• Put maintenance requests from emails on to the whiteboard and make out job cards to be handed to the Maintenance Manager.
• Call the Maintenance Manager when he is out of the office with any new maintenance requests received via email.
• Reply to emails and queries received from Branches.
• Issue order numbers for quotes or tax invoices received from contractors/ suppliers from maintenance order number spreadsheet or obtain order number from.
• Write the order number down on the tax invoice for reference purposes and give it to the Maintenance Manager for filing.
• Follow up on payments if necessary.
• Assist with costing of maintenance team members salaries at month end.
• Submitting leave through for the team if required on ESS.
• Adhoc functions as required.

A Bonus To Have

• Studying towards relevant Degree/Diploma

About Us

Hollywoodbets is a sports and entertainment betting operator that was born and bred in Durban, South Africa. Whether you’re in one of our upmarket retail branches or online, our customers can conveniently place bets in style anytime, anywhere.

We’re proud to partner with local and international legends, from the Hollywoodbets Sharks and Brentford FC to iconic events like the Hollywoodbets Durban July. Being part of our Purple Team means being part of something bigger.

At Hollywoodbets, every day is a chance to learn, grow, and make an impact. We move fast, think big, and work together to turn bold ideas into reality. With passion, creativity, and a shared purpose, we bring our Purple Spirit to everything we do.

The opportunities here are endless. If you’re driven, curious, agile and ready to level up, there’s no limit to how far you can go with the Purple Team!