Project Scheduler

Boardroom Appointments; Johannesburg; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Boardroom Appointments seeks a Site Migration Coordinator to drive migration schedules across multiple sites. You will prepare UAT documents from diverse sources using SQL, Excel, and XML exports, validate users and devices, and coordinate CMDB updates with technical teams.

Travel to sites in SA and neighboring regions is required. The role demands strong communication, organizational skills, and proficiency in Excel, with ability to manage calendars, invites, and daily schedules under tight

Qualifications

• Bachelor's degree in Computer Science or related field.
• 3+ years of experience with project scheduling (Tasks/Gantt charts).
• Strong communication, organizational and interpersonal skills.
• Proficient in Excel.

Responsibilities

• Drive the site migration schedule in an effective and strategic manner to ensure migration is completed within the schedule.
• Create pre-population of UAT document from various source documents by using SQL, Excel and exporting as XML file.
• Coordinate validation updates to CMDB, MIM reports, AD user and device descriptions with the technical team resources.
• Travel to sites across South Africa, Botswana, Nigeria and Angola.
• Send calendar invites to users and manage changes, and communicate migration timelines.

Skills

Excel

Project scheduling

Communication

Organizational skills

Education

Bachelor's degree in Computer Science or related field

Tools

SQL

XML

Job description

• Drive the site migration schedule in an effective and strategic manner to ensure that the migration is completed within the schedule
• Create pre-population of UAT document from various source documents by using SQL, Excel and exporting as XML file.
• User and device validation
• Compile the user and device validation spreadsheets well in advance before a site will be migrated (governed by the project plan)
• Confirm the users and devices with the site representatives before site migration commences
• Re-confirm users and devices 2 weeks prior to migration start date
• Confirm which users on a device will be migrated (this happens a few days before the actual migration starts
• Create the schedule per site
• Send calendar invites to the users and manage changes
• Send the daily schedule of users and devices to the project team (internal and external) to advise whom is being migrated on that specific day
• User communication
• Sending communication to the users prior to project commencing at the site, to set the user expectation
• Send reminders to users of their migration dates, times and what will be required of them
• Inventory control:
• Issue new devices to the users and hand it over to the engineers for migration tasks
• Maintain an inventory list and update it regularly of all the devices touched during the migration effort (New, current and that needs to be disposed)
• Send the final list to Procurement for cost allocations to divisions, updates to CMDB and disposal of old devices
• Pre-population of the UAT document
• Onsite migration:
• Co-ordinate and ensure that all devices are brought to the config centre prior to the daily migration start-time
• General ad-hoc assistance during the migration:
• Co-ordinate validation of updates to CMDB, MIM reports, AD user and device descriptions with the technical team resources
• Call logging and management
• Needs to travel to sites across South Africa, Botswana, Nigeria and Angola
• Have excellent people skills, be pro-active and able to work independently
  
• Able to work under pressure and within tight deadlines
• Proficient in Excel

Qualifications and experience:

• Bachelors degree in Computer Science or related field required
• Advanced experience in software development and/or business development preferred.
• Strong communication, organizational and interpersonal skills necessary to effectively complete projects on time and within budget
• Must have at least 3 years of experience with project scheduling, such as Tasks/Gantt charts