Project Manager IT

Libstar; Milnerton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Libstar in Montague Gardens is seeking a project administration assistant to support migration-related activities, diary coordination, and cross-team communication.

You will manage project diaries, track milestones, obtain sign-off from users, and help resolve issues with third party providers during migrations. The role requires strong Excel and SharePoint knowledge, plus excellent interpersonal skills; occasional late hours may be needed.

Qualifications

• Proficient in managing project admin tasks and deadlines.
• Strong Excel skills for data tracking and reporting.
• Familiarity with SharePoint; not mandatory but preferred.
• Excellent communicator with ability to liaise across teams.
• Assertive mindset for handling difficult users and escalations.

Responsibilities

• Admin project management tasks and maintain schedules.
• Coordinate diaries and meetings across the organisation for migrations.
• Follow up to ensure user migration completion and sign-off.
• Resolve migration issues with users and third-party providers.
• Assist with data gathering and timely data submission to stakeholders.

Skills

Project coordination

Microsoft Excel

SharePoint

Communication

Assertiveness

Time management

Record keeping

Change management

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Reporting to : IT Manager

Location: Topaz Warehouse , Montague Gardens

The Key Focus Areas and responsibilities of the role

• Project management administration – keeping up to date with various players to ensure we meet deadlines
• Diary co-ordination – setting up meetings with users across the organisation and making sure they are available on the required days for us to migrate their machines
• Follow up and ensure users are migrated and obtain user sign off from each user on completion of the migration
• Do a follow up with users after the migration and resolve issue they may be having
• Assist with any other admin issues that may arise out of the migration process such as
• Obtain data from various players and submit to interested parties
• Reply on correspondence with the project teams and ensure responsible parties submit data on time
• Resolve any issues with 3rd party providers arising from the migration by engaging with the responsible person and ensuring resolution is found

Requirements

• Proficient with using integrated diaries in Microsoft
• Good knowledge of Excel
• Good knowledge of Sharepoint (this would be a bonus – not required)
• Ability to communicate well with others
• Be assertive in dealing with difficult users
• Ability to work late hours and weekends when required
• Good administrative skills such as
• Good record keeping
• Manage change management
• Keeping records on change management with the appropriate sign off
• Taking the lead in writing up and creating SOP's