Project Coordinator

Tafadzwa; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Tafadzwa is seeking a Project Coordinator to provide administration support to the PMO and its project portfolio, focusing on monitoring and evaluating project performance. The role ensures tracking against the baseline plan, manages PoE and dashboards, and partners with project managers.

You will develop risk management processes, compile monthly progress reports for the PMO Head, escalate issues, and build credible stakeholder relationships within the PMO and transport sectors.

Qualifications

• Matric/Grade 12 is required.
• Proficient in English and at least 5 African languages.
• Bachelor’s degree in Risk Management or Project Management would be advantageous.
• Experience in developing Monitoring and Evaluation techniques, systems and processes.
• Excellent reporting and PoE management experience.
• Strong Risk Management experience.
• Proficient with Microsoft Office and related software.
• Must have own transport.

Responsibilities

• Monitor project progress against the baseline project plan.
• Collate, analyse, record and archive PoEs per project.
• Ensure secure storage for PoEs.
• Develop and manage PMO Risk Management process and mitigation actions.
• Compile monthly project progress reports (dashboard) for the PMO Head.
• Escalate challenges to the PMO Head.
• Maintain stakeholder management and build relationships between PMO and the minibus taxi industry.

Skills

English proficiency

Multilingual (5 African languages)

Reporting & PoE management

Risk management

Project administration

Stakeholder management

Education

Matric/Grade 12

Bachelor’s degree in Risk Management or Project Management

Tools

MS Office

Job description

Our client is looking for a Project Coordinator to provide overall administration support to the PMO and its project portfolio. This function is specific to the monitoring and evaluation of all projects and their performance. All projects will be accompanied by a Project Charter and a master implementation project plan. The planned vs actual performance must be accompanied by a portfolio of evidence (PoE) from the Project Manager/s, which then becomes the responsibility of this function to manage. The role reports to the Senior Project Manager.

Responsibilities include:

• Monitoring of the project progress against the original approved baseline project plan
• Collation, analysing, recording, indexing and archiving of all PoE’s as stipulated in the plan, per project
• Ensure safe, secure and reliably backed up storage mediums for all PoE’s
• Develop, manage and be the custodian for the Risk Management process on behalf of the PMO, which must include all PMO strategic risks as well as operational project implementation risks, with mitigating action plans being actively managed and resolved with supporting evidence
• Responsible for compiling the monthly project progress report (with dashboard summary) for the PMO Head. This will be used for reporting to the CEO, funders and other relevant stakeholders
• Escalate challenges to the PMO Head for intervention and support
• Ensure proper stakeholder management and build a credible relationship between PMO and the minibus taxi industry as a whole, where appropriate

Minimum Requirements

• Matric/Grade 12
• Proficient in English and at least 5 African languages
• A bachelor’s degree (or similar) in Risk Management or Project Management would be advantageous
• Experienced in developing Monitoring and Evaluation techniques, systems and processes
• Excellent prior experience in reporting and PoE management
• Excellent prior experience in Risk Management
• Strong working knowledge of Microsoft Office & other software systems
• Must have own transport