Project & Business Support Coordinator

ARRB Systems; East London; On-site; ZAR 360,000 - 480,000; Full time

Job summary

ARRB Systems SA is seeking a Project & Business Support Coordinator to provide coordination, administrative and financial support across project management and business development functions. The role is based at our East London office and requires strong organisation and awareness of SANRAL and ITIS environments.

You will coordinate project setup and contract documents, assist with tender administration, invoicing, cost tracking and reporting, while supporting stakeholder coordination and

Qualifications

• 3–5 years in project coordination and admin.
• Experience in SANRAL and ITIS required.
• Proficiency in Excel and MS Office.

Responsibilities

• Coordinate project setup, administration and contract documentation.
• Support tender preparation, evaluations and WAFs.
• Manage the SANRAL internal procurement tender process.
• Support project financial administration including invoicing, cost tracking and forecasting.
• Ensure loading of financial actuals and forecasts into ITIS and compliance with SANRAL/ITIS requirements.
• Develop/update project schedules and support reporting.
• Coordinate project meetings and stakeholder communication.
• Support project close-out documentation and final account reconciliation.
• Provide general project and office admin support.

Skills

Project coordination

Financial administration

Contract administration

Tender administration

SANRAL ITIS

MS Office

Excel

Teams

Stakeholder coordination

Project scheduling

Reporting

Tools

ITIS system

Job description

At ARRB Systems, our strength lies in our exceptional team of experts, each bringing decades of experience and unparalleled expertise to the table.

RESPONSIBILITIES:

A vacancy exists within ARRB Systems SA for a Project & Business Support Coordinator to provide coordination, administrative and operational support across our project management and business development functions. The successful candidate will support project administration, financial administration, contract documentation, tenders, marketing, business development and stakeholder coordination, while assisting with project reporting, financial tracking and compliance with company, project and SANRAL requirements. This role is based at our East London office and requires a highly organised, detail-oriented individual with strong financial and administrative skills and experience in SANRAL and ITIS environments.

KEY PERFORMANCE AREAS:

• Coordinate project set-up, administration and contract documentation in line with project and contractual requirements.
• Support the preparation and tracking of project claims, reports, tenders, evaluations and WAFs.
• Manage the SANRAL internal procurement tender process.
• Support project financial administration, including invoicing, cost tracking, forecasting, reconciliations and client approvals.
• Ensure accurate and timely loading of financial actuals and forecasts into ITIS and compliance with SANRAL and ITIS requirements.
• Develop, maintain and update project schedules and support project reporting and submittals.
• Coordinate project meetings, construction progress information and communication with internal and external stakeholders.
• Support project close-out documentation and final account reconciliation.
• Provide general project and office administrative support, including document management, Teams filing, meetings and related administrative duties.

EDUCATION AND EXPERIENCE:

• 3–5 years’ experience in project coordination, administration, financial administration and business support.
• Experience in project and contract administration, financial administration, tender administration, marketing coordination and business development support.
• SANRAL and ITIS experience is essential.
• Business Development certification – advantageous.

SKILLS AND KNOWLEGE:

• Project coordination and administration.
• Financial administration, invoicing, cost tracking, forecasting and reconciliation.
• Contract administration and documentation.
• Tender administration and submissions.
• Knowledge of SANRAL and ITIS requirements and processes.
• Project scheduling, reporting and stakeholder coordination.
• Advanced Microsoft Office skills, with advanced Excel essential.
• Microsoft Teams.
• Strong planning, organising, analytical, problem-solving and decision-making skills.
• Excellent communication and negotiation skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Customer-focused, professional, proactive, adaptable and results-driven

Preference will be given but not limited to candidates from designated groups in terms of the Employment Equity Act. Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within four weeks, kindly consider your application unsuccessful.