Project and Operations Coordinator (CH1287)

Capital H Staffing and Advisory Solutions; Stellenbosch; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Capital H Staffing and Advisory Solutions seeks a Project and Operations Coordinator for a public tertiary education client in Stellenbosch. The role supports three pillars: Strategic Fund administration, PM tools management, and project coordination for managers.

Responsibilities include coordinating the Strategic Fund cycle, maintaining records, and providing scheduling, minutes and action tracking across projects. Experience in education or complex institutions is advantageous.

Qualifications

• Relevant tertiary qualification in project management, business or public administration, or related field.
• Honours degree or postgraduate diploma (NQF 8) with at least three years' relevant experience; Bachelor's degree (NQF 7) with at least five years; Diploma (NQF 6) with at least eight years.

Responsibilities

• Coordinate and oversee the Strategic Fund application cycle, including records, disbursement tracking and process documentation.
• Administer project management tools, manage templates, ensure data integrity and user guidance.
• Provide project coordination and delivery support to project managers—scheduling, minutes, action tracking, filing.

Skills

Project coordination

Stakeholder management

Data analysis

Problem solving

Independent working

Education

Honours or postgraduate diploma (NQF 8)

Bachelor's degree or advanced diploma (NQF 7)

Diploma (NQF 6)

Job description

Our client, a public tertiary education institution, is looking to appoint a Project and Operations Coordinator. This role is responsible for the coordination and operational management of key processes supporting the project delivery function, with responsibility across three pillars: administration and coordination of the Strategic Fund, the effective administration of project management tools, and project coordination support to project managers.

The role coordinates competing demands across these responsibilities and ensures that key processes, systems, records, project support activities and reporting are effectively and consistently applied and maintained. The role forms part of the projects, change and delivery specialism.

KEY RESPONSIBILITIES

• Coordinating and overseeing the Strategic Fund application cycle, including application records, disbursement tracking and process documentation, and associated administrative requirements.

• Overseeing the administration and effective use of project management tools, including user management, template administration, data integrity, user guidance and training.

• Providing project coordination and delivery support to project managers - scheduling, meeting packs, minutes, action tracking, filing and documentation - and coordinating assigned actions through to completion.

• Supporting the annual strategy planning timeline and managing and maintaining reporting templates and the institutional calendar.

• Developing, maintaining and embedding process guides and standard operating procedures, acting as the point of liaison for stakeholders on process queries, and overseeing the integrity, accessibility and organisation of the function's records and document store, applying version control and organisational document-control and recordkeeping practice.

MINIMUM REQUIREMENTS

• Relevant tertiary qualification in project management, business or public administration, or related field.

• Qualification and relevant experience will be considered together:

  • Honours degree or postgraduate diploma (NQF 8) with at least three years' relevant experience

  • Bachelor's degree or advanced diploma (NQF 7) with at least five years' relevant experience

  • Diploma (NQF 6) with at least eight years' relevant experience.

• Proven experience in project coordination, administration or project support, including administering project management tools and maintaining process documentation.

• The ability to build and maintain effective relationships with internal and external stakeholders.

• Working knowledge of project management tools and methodology.

• Strong analytical, problem-solving and critical thinking skills.

• The ability to assess information, consider implications and make timely decisions.

• The ability to work independently and collaborate effectively with colleagues and teams.

ADVANTAGEOUS

• Experience in a higher education or comparably complex institutional environment.

• Familiarity with Strategic Fund processes.

• Proficiency in reading and understanding Afrikaans.

General:

We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.

Preference may be given in line with our client's Employment Equity plan and applicable legislation.

• Applicants must have the legal right to work in South Africa at the time of application.