Project Administrator

Zutari; Pretoria; On-site; ZAR 300,000 - 350,000; Full time

Job summary

Zutari in Pretoria, a multinational buildings, infrastructure engineering and advisory firm, seeks a Project Administrator to support high-impact projects. You will coordinate meetings, manage day-to-day office operations and assist with bidding and ERP administration.

The role requires 3–5 years’ experience in project administration, a Matric certificate (Diploma or Degree advantageous), and strong Microsoft Office skills.

Qualifications

• Matric certificate or equivalent (Diploma or Degree advantageous).
• 3–5 years’ experience in project administration, preferably within a consulting engineering environment.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.

Responsibilities

• Arrange and coordinate meetings and data capturing.
• Accommodation
• Flights
• Forex application and reconciliation
• Visas
• Manage day-to-day office operations
• Printer checks
• Seating arrangements for newcomers
• Stationery orders
• Reporting building issues.
• Assist with bidding documents (e.g., formatting CVs, completing forms, ensuring consistency).
• Assist with bid and project administration on the ERP
• Maintain effective internal communication to ensure smooth information flow.
• Support quality assurance processes and project administration tasks.
• Perform ad-hoc duties as assigned by the manager.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

Matric certificate

Diploma or Degree advantageous

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Description

Zutari is a multinational buildings, infrastructure engineering and advisory firm with over 90 years of experience across Africa and the Middle East. We partner with clients across the full infrastructure lifecycle, delivering digitally driven solutions that shape schools, stadiums, dams, bridges, and the systems that connect them.

We are enablers of progress, transforming ambition into impact and infrastructure into opportunity. Every role in Zutari contributes to building sustainable futures that extend far beyond the projects themselves.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.

As aProject Administrator, you will be part of a dynamic team supporting high-impact projects. Your role will be essential in ensuring smooth administrative operations and contributing to project success.

Key Responsibilities:

• arrange and coordinate meetings and data capturing.
• Accommodation
• Flights
• Forex application and Reconciliation
• Visas
• Manage day-to-day office operations
  • Printer checks
  • Seating arrangements for newcomers
  • Stationery orders
  • Reporting building issues.
• Assist with bidding documents (e.g., formatting CVs, completing forms, ensuring consistency).
• Assist with bid and project administration on the ERP
• Maintain effective internal communication to ensure smooth information flow.
• Support quality assurance processes and project administration tasks.
• Perform ad-hoc duties as assigned by the manager.
• Matric certificate or equivalent (Diploma or Degree advantageous).
• 3–5 years’ experience in project administration, preferably within a consulting engineering environment.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
• Strong communication and interpersonal skills.

Remuneration:R 300,000 - R 350,000 cost to company per annum

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices. In support of diversity and the equal opportunity principle, preference will be given to individuals from designated groups within South Africa.