Project Administrator

Financial Intelligence Centre (FIC; Pretoria; On-site; ZAR 280,000 - 360,000; Full time

Job summary

The Financial Intelligence Centre (FIC) seeks a dedicated Project Administrator on a fixed-term 12‑month contract in Pretoria. You will support programme managers with meeting coordination, minute-taking, status reporting and PMO documentation.

Expect to manage templates, repository auditing and onboarding support for new resources. The role requires an Office Management or Project Management diploma (NQF 6) and at least 3 years in project administration, with strong MS Office skills; MS Project

Qualifications

• Diploma in Office Management or project management (NQF 6) required.
• Minimum 3 years’ proven experience in project administration.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Microsoft Project and SharePoint will be an added advantage.
• Understanding of project management methodologies, lifecycle, governance and reporting.

Responsibilities

• Provide general programme and/or project administration support to the programme/project manager and team.
• Coordinate meetings, take minutes, follow up on actions and report status.
• Load project documents on SigniFlow for signatures and manage the project repository.
• Monitor SigniFlow documents and ensure timely approvals.
• Ensure correct stakeholders are invited to meetings and maintain project templates.

Skills

Office suite proficiency

Meeting coordination

Education

Office management diploma or project management diploma (NQF 6)

Tools

Microsoft Project

SharePoint

SigniFlow

Job description

Job Type

Fixed-Term (12 month contract)

Education

National Diploma / Higher Diploma

Location

Travel

0 - 10%

Desired Race

African, Coloured

Desired Gender

Male

Closing Date

30/9/2026

The FIC is an equal opportunity employer. Preference will be given to suitably qualified applicants in line with our employment targets and our commitment to diversifying our workforce. As part of our recruitment and selection process, persons with disabilities are encouraged to apply. All appointments are subject to satisfactory reference checks and security clearance.

Job Description

JOB PURPOSE

Provide general programme and /or project administration support to the programme(s) and /or project manager(s) and project team(s).

• Provide administrative services across all programme/project activities, including meetingcoordination and administration; Steerco meeting support; minute-taking for all projectmeetings; follow-up on outstanding project action items; status reporting; customisation ofproject templates for PMO use; auditing of project documents in the repository; andadministration of the project repository.
• Develop, document, and update procedures for managing, tracking, and reporting onprogrammes and projects.
• Load project documents on SigniFlow to obtain the relevant signatures.
• Monitor documents in SigniFlow and follow up on any that are delayed.
• Ensure that the correct stakeholders are invited to meetings.
• File all signed project documents in the project repository.
• Audit project files against the FIC’s Project Management Procedure and PMO documentfiling procedure.
• Implement best practices for the administration of programmes and projects.
• When capturing minutes, capture project risks, issues, and action items.
• Prepare for and assist with the onboarding of new resources in the PMO.
• Provide administrative support to the programme/project manager.
• Assist by standing in for other Project Administrators when they are unavailable due toleave or other reasons.
• Support the purchase requisition process by providing the required supporting documents.
• Perform reconciliation against purchase orders and payment milestones based onreceived invoices and follow up on payments.

EDUCATION, SKILLS AND EXPERIENCE

• An Office management diploma or diploma or certificate in project management (NQF 6qualification).
• Minimum 3 years’ proven experience in project administration.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Microsoft Project and SharePoint will be an added advantage.
• Understanding of project management methodologies, project lifecycle management,knowledge of project governance and reporting