Procurement Officer

Kaitlin Mornet; Johannesburg; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Kaitlin Mornet is seeking an experienced Procurement Officer to join our Johannesburg-based manufacturing team. You will source and purchase materials, manage supplier relationships, and ensure timely, cost-effective supply for production needs.

You will oversee requisitions, RFQs, POs, and contracts, ensuring compliance with procedures. Strong negotiation and Microsoft Office skills are essential, with a focus on integrity and efficiency in a fast-paced environment.

Qualifications

• Tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or related field.
• 3–5 years of experience in procurement or purchasing, preferably manufacturing.

Responsibilities

• Procure raw materials, packaging materials, finished products, consumables, and services in line with requirements and specifications.
• Manage purchase requisitions, RFQs, purchase orders, and supplier contracts.
• Evaluate supplier quotations for competitive pricing and compliance with policies.
• Monitor supplier performance in pricing, quality, availability, delivery, and service levels.
• Coordinate local and international procurement activities, including import requirements and delivery schedules.

Skills

Procurement

Sourcing

Supplier management

RFQ management

Purchase orders

Negotiation

Contract interpretation

Microsoft Office

Education

Supply chain related degree or diploma

Tools

Microsoft Dynamics 365 (D365)

ERP systems

Job description

Monthly Cost To Company (Market related)

About the Role

We are looking for an experienced and detail-oriented Procurement Officer to join a manufacturing environment in Johannesburg. The successful candidate will be responsible for sourcing and purchasing materials, managing supplier relationships, and ensuring the timely and cost-effective availability of goods and services to support business and production requirements.

This role requires strong organisational skills, commercial awareness, and the ability to manage the full procurement process while maintaining accurate records and ensuring compliance with procurement procedures.

Key Responsibilities

• Procure raw materials, packaging materials, finished products, consumables, and services in line with business requirements and approved specifications.
• Manage purchase requisitions, requests for quotations (RFQs), purchase orders, and supplier contracts.
• Obtain, evaluate, and compare supplier quotations to ensure competitive pricing and compliance with procurement policies.
• Monitor supplier performance in terms of pricing, quality, availability, delivery, and service levels.
• Follow up on outstanding orders and proactively address supply delays, shortages, and potential risks.
• Work closely with Production, Warehouse, Quality, Planning, Logistics, and Finance to ensure materials are available when required.
• Ensure suppliers provide the necessary technical and compliance documentation, including TDS, SDS, COAs, certificates, and product specifications.
• Assist with supplier onboarding, due diligence, and supplier performance evaluations.
• Coordinate local and international procurement activities, including import requirements, shipping documentation, and delivery schedules where applicable.
• Resolve supplier queries and discrepancies relating to pricing, invoices, quantities, quality, and deliveries.
• Verify that received goods correspond with purchase orders and agreed specifications, working with Warehouse and Logistics to resolve any discrepancies.
• Maintain accurate procurement records and ensure all purchases comply with approved purchasing controls and procedures.
• Prepare procurement reports covering expenditure, savings, open orders, supplier performance, outstanding requirements, and supply risks.
• Build and maintain effective working relationships with suppliers, internal stakeholders, and external service providers.
• A tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or a related field.
• 3–5 years of experience in procurement or purchasing, preferably within a manufacturing environment.
• Proven experience in sourcing, purchasing, supplier management, and procurement administration.
• Experience procuring raw materials, packaging materials, consumables, services, and other business requirements.
• Experience working with procurement systems and managing supplier-related queries and discrepancies.
• Proficiency in Microsoft Office applications.
• The ability to understand and interpret contracts and other legal or commercial documentation.

Skills and Competencies

• Strong negotiation and supplier management skills.
• Excellent verbal and written communication skills.
• Good organisational skills and attention to detail.
• Strong planning, coordination, and problem-solving abilities.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to identifying and resolving supply chain challenges.
• The ability to build and maintain strong relationships with suppliers and internal stakeholders.

Key Responsibilities

• Procure raw materials, packaging materials, finished products, consumables, and services in line with business requirements and approved specifications.
• Manage purchase requisitions, requests for quotations (RFQs), purchase orders, and supplier contracts.
• Obtain, evaluate, and compare supplier quotations to ensure competitive pricing and compliance with procurement policies.
• Monitor supplier performance in terms of pricing, quality, availability, delivery, and service levels.
• Follow up on outstanding orders and proactively address supply delays, shortages, and potential risks.
• Work closely with Production, Warehouse, Quality, Planning, Logistics, and Finance to ensure materials are available when required.
• Ensure suppliers provide the necessary technical and compliance documentation, including TDS, SDS, COAs, certificates, and product specifications.
• Assist with supplier onboarding, due diligence, and supplier performance evaluations.
• Coordinate local and international procurement activities, including import requirements, shipping documentation, and delivery schedules where applicable.
• Resolve supplier queries and discrepancies relating to pricing, invoices, quantities, quality, and deliveries.
• Verify that received goods correspond with purchase orders and agreed specifications, working with Warehouse and Logistics to resolve any discrepancies.
• Maintain accurate procurement records and ensure all purchases comply with approved purchasing controls and procedures.
• Prepare procurement reports covering expenditure, savings, open orders, supplier performance, outstanding requirements, and supply risks.
• Build and maintain effective working relationships with suppliers, internal stakeholders, and external service providers.

Minimum Requirements

• A tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or a related field.
• 3–5 years of experience in procurement or purchasing, preferably within a manufacturing environment.
• Proven experience in sourcing, purchasing, supplier management, and procurement administration.
• Experience procuring raw materials, packaging materials, consumables, services, and other business requirements.
• Experience working with procurement systems and managing supplier-related queries and discrepancies.
• Proficiency in Microsoft Office applications.
• The ability to understand and interpret contracts and other legal or commercial documentation.

Skills and Competencies

• Strong negotiation and supplier management skills.
• Excellent verbal and written communication skills.
• Good organisational skills and attention to detail.
• Strong planning, coordination, and problem-solving abilities.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to identifying and resolving supply chain challenges.
• The ability to build and maintain strong relationships with suppliers and internal stakeholders.

Advantageous: Experience using Microsoft Dynamics 365 (D365) and exposure to international procurement and import processes.