Procurement Officer

Express Employment Professionals Vaal Triangle; Johannesburg; On-site; ZAR 300,000 - 540,000; Full time

Job summary

Express Employment Professionals Vaal Triangle is seeking a Procurement Officer to manage demand planning, supplier coordination and import tracking in the pharmaceutical context. The role focuses on timely product acquisition, tracking shipments and maintaining stock availability to support operations.

You will analyze forecasts, monitor inventory, and collaborate with suppliers and internal teams to optimize procurement processes and ensure uninterrupted supply chains in a fast-paced

Qualifications

• Matric with Maths Higher Grade and Accounting is required.
• Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field is required.
• Experience using ERP systems (SAP, Oracle) and Excel for data analysis and reporting.

Responsibilities

• Collaborate with sales and marketing teams to develop an accurate demand forecast for products and materials.
• Analyze historical sales data, market trends, and customer demand patterns, lead times and MOQ's to inform the demand forecasting models.
• Adjust procurement plans based on demand fluctuations to optimize inventory levels and minimize stockouts or excess inventory.
• Monitor inventory levels of finished products to ensure alignment with demand forecasts and production schedules.
• Collaborate with suppliers to place orders, expedite deliveries, and manage lead times to ensure timely receipt of products.
• Communicate with suppliers on order status, planned manufacturing dates and import paperwork for customs.
• Track supplier performance metrics including on-time manufacturing, on-time dispatching and lead times.
• Coordinate with freight forwarders, customs brokers, and logistics providers to track shipments and resolve customs issues.
• Communicate with internal stakeholders to provide updates on import status and delivery dates.
• Coordinate with warehouse staff and logistics providers to ensure stock is received on time with correct paperwork.

Skills

Supply chain experience

Demand planning

Analytical skills

Communication

Problem solving

Multitasking

Negotiation

Attention to detail

Teamwork

Business acumen

Education

Matric with Maths Higher Grade and Accounting

Bachelor's degree in Supply Chain Management, Business Administration, Finance, or related

Excel proficiency

Tools

SAP/Oracle ERP

Microsoft Excel

Demand planning software

Job description

Job Holder

Job Title Procurement Officer

Business Unit Supply Chain

Geographic Location Johannesburg

Name & Title of Direct Superior Procurement Manager

Number of Immediate Subordinates/ Direct Reports None

Main Purpose of Job

• As a Procurement Officer specializing in demand planning and import tracking within the pharmaceutical industry, you will be responsible for ensuring the timely acquisition of products, tracking and monitoring supplier shipments to support the company's operational needs.
• You will play a critical role in by analyzing demand forecasts, monitoring inventory levels, and coordinating procurement activities to ensure the timely acquisition of products needed.
• This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with suppliers and internal stakeholders to optimize procurement processes and ensure uninterrupted supply chain operations.

Key Performance Areas (Core, essential responsibilities -- outputs of the position)

Demand Planning:

• Collaborate with sales and marketing teams to develop an accurate demand forecast for products and materials.
• Analyze historical sales data, market trends, and customer demand patterns, lead times and manufacturing minimum order quantities (MOQ's) to inform the demand forecasting models.
• Adjust procurement plans based on demand fluctuations to optimize inventory levels and minimize stockouts or excess inventory.
• Monitor inventory levels of finished products to ensure alignment with demand forecasts and production schedules. Identify potential inventory shortages or excesses and communicate with stakeholders to address inventory discrepancies.

Procurement Coordination and Import Tracking:

• Collaborate with suppliers to place orders, expedite deliveries, and manage lead times to ensure timely receipt of products while minimizing excess inventory and stockouts.
• Communicate regularly with suppliers to obtain updates on order status including planned manufacturing dates, on-time dispatching and submission of importation paperwork for customs.
• Resolve issues, and address any supply chain disruptions that may impact demand planning.
• Coordinate with freight forwarders, customs brokers, and logistics providers to track shipments and resolve any issues related to customs clearance, transportation delays, or documentation requirements.
• Communicate and with internal stakeholders to provide updates on import status and anticipated delivery dates.
• Coordinate and communicate with warehouse receiving staff and logistics providers to ensure stock is received on-time with the correct paperwork

Supplier Performance Management:

• Building and maintaining strong relationships with suppliers.
• Communicate regularly with suppliers to obtain updates on order status, resolve issues, and address any supply chain disruptions that may impact demand planning
• Track supplier performance metrics, including on-time manufacturing, on-time dispatching and lead times to assess supplier performance.
• Identify and eliminate any issues or discrepancies related to supplier shipments, ensuring adherence to agreed-upon manufacturing and delivery schedules.
• Collaborate with suppliers to implement corrective actions and process improvements to enhance supply chain efficiency and reliability.

Continuous Improvement:

• Identify opportunities to streamline procurement processes, improve demand forecasting accuracy, and optimize inventory management practices.
• Collaborate with cross-functional teams to implement process improvements and drive operational efficiency in demand planning and procurement activities.

Documentation:

• Ensure compliance with all the relevant requirements and documentation related to product importation, customs clearance, and transportation.
• Maintain accurate records of all supplier communications and meeting minutes

Minimum Requirements

EDUCATION/ SKILL

• Matric (Maths Higher Grade, Accounting)
• Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field.
• Excel

EXPERIENCE/BEHAVIOURAL COMPETENCIES

• 3-5 years supply chain/procurement experience, preferably in FMCG environment
• Previous experience in procurement, demand planning, inventory management.
• Strong analytical skills with proficiency in data analysis and interpretation. Experience using demand planning software, ERP systems (e.g., SAP, Oracle), and Microsoft Excel for data analysis and reporting.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external suppliers.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.
• Problem-solving mindset with the ability to identify issues, analyze root causes, and propose solutions to improve demand planning and procurement processes.
• Ability to work independently and as part of a team, demonstrating a strong work ethic and commitment to achieving goals and objectives
• Strong business acumen
• Success in demanding fast paste negotiations

Collaboration: Refers to formal and informal relationships.

• Direct reports - None
• Key suppliers -- third party manufacturers, third party distributors
• Internal stakeholders -- QA, Sales, Finance, Marketing, Operations

General working conditions (e.g. shift work, drivers' license, specific tools, special clothing, environmental requirements, etc.)

• Driver's License
• May be required to work overtime when requested

Travel

• None

Approval

Manager

Signature Date