Procurement Officer

Aspire Recruiting (PTY) LTD; Bloemfontein; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Aspire Recruiting (PTY) LTD in Bloemfontein is seeking a Procurement Officer to manage end-to-end procurement for raw materials, packaging, and premixes, balancing stock and maintaining accurate records.

The role requires coordinating with suppliers, negotiating terms, monitoring delivery schedules, and ensuring COA documentation to support continuous production availability in a manufacturing environment. Experience in food/feed manufacturing and ISO 22000 familiarity is preferred.

Qualifications

• Minimum 3 years procurement or administrative experience in manufacturing.
• National Senior Certificate; tertiary qualification in Supply Chain Management, Logistics or Agriculture advantageous.
• Valid South African driver’s license.
• Experience with ISO 22000 preferred.

Responsibilities

• Manage end-to-end procurement for raw materials, premixes and packaging.
• GRV all delivered stock per POs and contracts.
• Track stock levels, balance inventory, anticipate material needs.
• Ensure COA documentation for inbound products is obtained and filed.
• Regular inspections of premix areas, stores and medicine rooms.
• Liaise with vendors to confirm lead times and delivery schedules.

Skills

Procurement principles

Stock control

GRV processing

ISO 22000

Numerical skills

Education

Grade 12 / NQF4

SCM/Logistics qualification advantageous

Tools

Pastel

Kairos

C-Works

SharePoint

MS Office

Job description

Position Overview

The Procurement Officer is responsible for purchasing raw materials and packaging, balancing inventory levels, and maintaining precise procurement records. The role involves coordinating closely with suppliers to negotiate pricing, monitor delivery schedules, evaluate supplier performance, and support internal departments to ensure continuous production availability.

Key Responsibilities

Procurement & Inventory Operations

• Manage the end-to-end procurement process for ordering raw materials, premixes, and packaging materials (rolls, labels, tubs, and tub covers).

• Goods Receive Voucher (GRV) all delivered stock in accordance with purchase orders and contracts.

• Track stock levels, balance inventory, and anticipate upcoming raw material requirements to prevent production interruptions.

• Ensure Certificates of Analysis (COA) are obtained for all inbound products and filed systematically.

• Conduct regular physical inspections of premix areas, raw material stores, and medicine rooms.

Supplier Relationship & Contract Management

• Liaise with vendors to confirm lead times and delivery schedules for bulk commodities and raw materials.

• Source updated price lists from active suppliers and request quotations from prospective vendors.

• Assist in negotiating contracts and commercial terms to secure competitive pricing.

• Conduct formal supplier performance evaluations and resolve vendor complaints or non-conformance issues.

Cross-Functional Collaboration & Compliance

• Partner with Production, Quality Control, and Finance departments to ensure material availability aligns with production schedules.

• Maintain adherence to occupational health, safety, and hygiene standards (OHS).

• Support compliance with quality and food/feed safety management systems (e.g., ISO 22000).

• Supervise support staff, delegating tasks and fostering team productivity.

Minimum Requirements

• Education: National Senior Certificate (Grade 12 / NQF 4 equivalent). A tertiary qualification in Supply Chain Management, Logistics, Business, or Agriculture is advantageous.

• Experience: Minimum of 3 years of procurement or administrative experience, ideally within a manufacturing, production, or milling facility.

• Industry Knowledge: Prior experience in the animal feed, agricultural, or food manufacturing sector is strongly preferred.

• Licence: Valid South African driver's licence (own reliable transport required).

Key Competencies & Technical Skills

• Software Systems: Intermediate proficiency in MS Office (Excel, Word, Outlook), SharePoint, and ERP/accounting systems (e.g., Pastel, Kairos, or C-Works).

• Procurement Expertise: Solid understanding of purchasing principles, stock control, GRV processing, and quality standard requirements (ISO 22000).

• Core Abilities: High attention to detail, strong numerical/critical thinking ability, sound problem-solving skills, and resilience under operational deadlines.