Procurement Assistant

SKG Properties; East London; On-site; ZAR 180,000 - 300,000; Full time

Job summary

SKG Properties, based in South Africa, seeks a Procurement Assistant to handle daily administrative tasks and manage supplier quotations and price comparisons for projects.

The role supports cost analysis and decision-making within the procurement team, ensuring smooth office operations and timely procurement Documentation.

Qualifications

• Matric/Grade 12 (Essential).
• A diploma or certificate in Business Administration, Procurement, or a related field (Preferred).
• Minimum 2 years of experience in administration and/or procurement.
• Experience in the construction or related industry (Advantageous).

Responsibilities

• Perform general office duties, including document management, filing, and correspondence.
• Manage office communications, including answering calls, responding to emails, and handling inquiries.
• Maintain company records, project documentation, and compliance-related files.
• Assist in scheduling meetings and appointments; prepare reports, presentations, and administrative documents as required.
• Support various departments with administrative tasks to ensure smooth operations.
• Identify and contact suppliers to request quotations for materials, equipment, and subcontracted services.
• Ensure quotations meet project specifications, timelines, and budget requirements.
• Compile price comparison sheets to aid management in selecting suppliers.
• Negotiate pricing and terms with suppliers where applicable.
• Maintain an updated database of preferred suppliers and pricing information.
• Liaise with project managers, quantity surveyors, and other stakeholders regarding procurement needs.
• Follow up on outstanding quotes and ensure timely responses from suppliers.
• Assist with purchase order preparation and procurement documentation.

Skills

Organizational skills

Attention to detail

Communication

Negotiation

Pressure management

Microsoft Office proficiency

Procurement knowledge

Professionalism

Education

Diploma or certificate in Business Administration/Procurement

Tools

Excel

Word

Outlook

Microsoft Office

Job description

Company Overview

Founded in 2000, SKG Properties specialises in the development leasing and management of commercial and industrial real estate.

Company Overview

Founded in 2000, SKG Properties specialises in the development leasing and management of commercial and industrial real estate. Joining us means seizing an opportunity to work in a dynamic, industry leading property company in South Africa, where ethics, customer service and teamwork are the foundations of our success.

Role Overview

The Procurement Assistant is responsible for handling daily administrative tasks while also managing the process of requesting supplier quotes and compiling price comparisons for projects. This role ensures efficient office operations and supports the procurement team in cost analysis and decision-making.

Responsibilities

General Administration

• Perform general office duties, including document management, filing, and correspondence.
• Manage office communications, including answering calls, responding to emails, and handling inquiries.
• Maintain company records, project documentation, and compliance-related files.
• Assist in scheduling meetings and appointments Prepare reports, presentations, and administrative documents as required.
• Support various departments with administrative tasks to ensure smooth operations.

Procurement & Quote Management

• Identify and contact suppliers to request quotations for materials, equipment, and subcontracted services.
• Ensure all quotations received meet project specifications, timelines, and budget requirements.
• Compile price comparison sheets to assist management in selecting the most cost-effective and suitable suppliers.
• Negotiate pricing and terms with suppliers where applicable.
• Maintain an updated database of preferred suppliers and pricing information.
• Liaise with project managers, quantity surveyors, and other stakeholders regarding procurement needs.
• Follow up on outstanding quotes and ensure timely responses from suppliers.
• Assist with purchase order preparation and procurement documentation.

Requirements

• Matric/Grade 12 (Essential).
• A diploma or certificate in Business Administration, Procurement, or a related field (Preferred).
• Minimum 2 years of experience in administration and/or procurement.
• Experience in the construction or related industry (Advantageous).

Skills

• Strong organizational and multitasking skills.
• Attention to detail and high accuracy in data handling.
• Good communication and negotiation skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of procurement processes and price comparison techniques.
• Professionalism in dealing with suppliers and stakeholders.