Procurement Administrator | Century City, Cape Town

Career Growth, Hospitality Recruitment; Milnerton; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Career Growth Hospitality Recruitment is seeking a Procurement Administrator for an established hospitality operation in Century City. You will oversee inventory administration, stock controls and procurement processes, delivering accurate cost reporting across hotel, conference, restaurant and bar operations.

This role requires strong analytical skills and a practical understanding of food and beverage costing, with collaboration across Finance, Kitchen, F&B, Receiving and departmental teams to

Qualifications

• Relevant experience in hospitality procurement, inventory management or cost control.
• Strong knowledge of stock control procedures, stock takes and variance investigations.
• An understanding of food and beverage costing and Cost of Goods Sold reporting.
• Proficiency in Microsoft Excel and financial reporting.
• Experience using inventory and procurement systems; MarketMan experience would be advantageous.
• Strong attention to detail, planning and organisational skills.
• A practical approach to problem-solving and improving processes.
• The ability to work collaboratively and meet reporting deadlines.

Responsibilities

• Manage stock receipting and follow up on outstanding purchase orders.
• Maintain accurate inventory records, supplier information, product specifications and units of measure.
• Administer MarketMan, including user access, system settings and operational user support.
• Coordinate stock takes, review counts and investigate discrepancies.
• Prepare food and beverage cost reports, inventory valuations, stock movement reports and variance analyses.
• Monitor costs against budgets and identify opportunities to improve purchasing and inventory efficiency.
• Track supplier pricing and purchasing trends.
• Support accurate recipe and menu costing.
• Strengthen stock controls and help reduce waste, shrinkage and stock losses.
• Work closely with Finance, Kitchen, Food & Beverage, Receiving and departmental teams.

Skills

Excel skills

Financial reporting

Analytical skills

Inventory management

Procurement processes

Attention to detail

Planning

Organisational skills

Problem solving

Collaboration

Tools

MarketMan

Job description

Career Growth Hospitality Recruitment is recruiting a Procurement Administrator for an established hospitality operation in Century City.

Reporting to the Financial Manager, you will oversee inventory administration, stock controls and procurement processes, while providing accurate cost reporting across hotel, conference, restaurant and bar operations. This position requires strong analytical skills and a practical understanding of food and beverage costing.

Key responsibilities

• Manage stock receipting and follow up on outstanding purchase orders.
• Maintain accurate inventory records, supplier information, product specifications and units of measure.
• Administer MarketMan, including user access, system settings and operational user support.
• Coordinate stock takes, review counts and investigate discrepancies.
• Prepare food and beverage cost reports, inventory valuations, stock movement reports and variance analyses.
• Monitor costs against budgets and identify opportunities to improve purchasing and inventory efficiency.
• Track supplier pricing and purchasing trends.
• Support accurate recipe and menu costing.
• Strengthen stock controls and help reduce waste, shrinkage and stock losses.
• Work closely with Finance, Kitchen, Food & Beverage, Receiving and departmental teams.

What we are looking for

• Relevant experience in hospitality procurement, inventory management or cost control.
• Strong knowledge of stock control procedures, stock takes and variance investigations.
• An understanding of food and beverage costing and Cost of Goods Sold reporting.
• Proficiency in Microsoft Excel and financial reporting.
• Experience using inventory and procurement systems; MarketMan experience would be advantageous.
• Strong attention to detail, planning and organisational skills.
• A practical approach to problem-solving and improving processes.
• The ability to work collaboratively and meet reporting deadlines.