Processing Administrator

Astral Foods Ltd; Cape Town; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Astral Foods Ltd in Cape Town seeks an organised administrative professional to support the Processing Manager. The role involves handling calls, mail, scheduling, ordering stationery on the LN system, and general typing.

Candidates should have 3–5 years of administrative experience, preferably in FMCG, strong communication skills, proficiency in Excel, and the LN system. The position may require extra hours and occasional travel.

Qualifications

• Must have at least 3-5 years administrative experience, preferably in an FMCG environment.
• Strong administrative experience/qualification will be an added advantage.
• Working knowledge of an LN system.
• Microsoft Office Suite including working knowledge of Excel Intermediate/advanced level.

Responsibilities

• Making and taking telephone calls on behalf of the Processing Manager (POM).
• Managing internal and external mail and scheduling appointments for the Processing Manager when requested.
• Ordering stationery, printed books, equipment & PPE on the LN system for Epping and maintaining it.
• Reporting faults/repairs of telephone & equipment by logging IT calls.
• General typing of memos and letters for the Processing Manager.

Skills

Administrative experience

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Teamwork

Tools

LN system

Excel

Job description

• Strong administrative experience/qualification will be an added advantage.
• Must have at least 3-5 years administrative experience, preferably in an FMCG environment.
• Working knowledge of an LN system.

Qualifications And Experience

• Strong administrative experience/qualification will be an added advantage.
• Must have at least 3-5 years administrative experience, preferably in an FMCG environment.
• Working knowledge of an LN system.

COMPUTER LITERACY USING THE FOLLOWING PACKAGES

• Microsoft Office Suite including working knowledge of Excel Intermediate/advanced level.
• LN System.

Skills Required

• Excellent communication and interpersonal skills.
• Excellent administration and problem-solving skills.
• Ability to work under pressure and the swift resolving queries.
• Basic understanding of the 20 Keys continuous workplace improvement programme.
• Must be able to work independently and cope well under pressure.
• Be self-motivated with the ability to meet strict deadlines, possess a high work ethic and attention to detail with the required accuracy.

THE IDEAL CANDIDATE WOULD BE RESPONSIBLE FOR

• Making and taking telephone calls obo the Processing Manager (POM).
• Responsible for internal and external hand mail.
• Scheduling appointments obo Processing Manager when requested.
• Ordering of stationery, printed books, equipment & PPE (delivery note, stores requisition, request for credit etc.) on the LN system, for Epping and maintaining it.
• Reporting any faults/repairs of telephone & equipment by logging a call to IT.
• General typing of memo’s letter obo the Processing Manager (e.g. Extra shifts & overtime).
• Responsible for distributing all internal adverts and ensuring they are placed on the notice boards.
• Received ordered stock and invoice from the suppliers and send to the Buyer.
• Attend to wages queries & time and attendance validation.
• Draft ATR’s for vacant positions.
• Preparation of payslips, incl. Phakisa.
• Update production organogram.

Daily Task

• Issuing stationary to the staff on a daily basis.
• Raising daily PR’s received from Management on the LN system.
• Preparation of daily requisitions, compiling, processing and all documentation for production.
• Loading staff’s Leave application onto ZETA and sending the approval email to wages to attach to the respective employee’s time sheets.
• Job Cards are captured onto the Excel spreadsheet and filed accordingly (where applicable).
• 20 Keys capturing and reporting on a daily basis.
• Assisting with general administration in processing.

Monthly Task

• Raising of all monthly PR’s onto the LN system i.e. contractors, AdcorpBlu, RAF forklift, Ecowise etc. for Epping in the first week of the new month.
• Reliever for the Production Coordinator.

Other Features Of The Job

• Due to the nature of the job, extra hours will be required from time to time, which may necessitate working into the evening, public holidays or on weekends. The incumbent may also be required to travel from time to time. Perform other reasonable duties outside the scope of this job description as might be requested by senior management.