Sales and Stock Administrator M/F

Groupe CFAO; Kempton Park; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent logistics and sales company in Gauteng is seeking a Sales and Stock Administrator responsible for processing sales orders, managing inventory, and coordinating transportation. The ideal candidate will ensure effective sales administration and smooth logistics operations. Strong communication skills and proven experience in a similar role are required. This full-time position offers opportunities for professional growth.

Qualifications

• Proven experience in sales administration and stock control.
• Strong understanding of logistics and inventory management.
• Excellent communication skills for customer and supplier coordination.

Responsibilities

• Process sales orders, quotations, and invoices accurately.
• Monitor stock levels and ensure optimal inventory management.
• Coordinate transportation for stock collections and deliveries.

Skills

Sales Administration

Stock Control

Transport Coordination

Inventory Management

Customer Communication

Job description

Administration - Administration -Assistant

Position title

Sales and Stock Administrator M/F

Contract

Contractual hours

Full-time

Summary Statement:

To provide efficient administrative, logistics, and coordination support to the sales and operations teams through accurate processing of sales orders, invoicing, stock control, and transport planning. The role ensures smooth order-to-delivery flow, proper inventory management, and timely movement of goods from suppliers to customers.

Profile

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance areas satisfactorily. This list of key performance areas a summary of critical outcomes and is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

Sales Administration
· Process customer quotations, sales orders, and invoices accurately and on time.

· Maintain sales order registers and track delivery status of all active orders.

· Coordinate with sales rep and aftermarket for dispatch planning and delivery scheduling.

· Verify pricing, discounts, and customer credit terms before order release.

· Support sales rep with customer documentation, quotes, and reporting.

· Monitor and control open orders, ETA and changes in delivery plan with suppliers

· Prepare monthly sales and performance reports for management.

Stock and Inventory Control
· Monitor and maintain optimal stock levels across warehouses

· Raise purchase requisitions or supplier orders for replenishment as needed.

· Reconcile stock between Kerridge system and physical inventory.

· Coordinate with warehouse staff for stock receipts, transfers, and returns.

· Maintain accurate master data for all parts, pricing, and item descriptions.

· Support monthly and annual stock takes, including variance reporting and corrective actions.

· Aim not to take provision on longstanding stock.

· Control allocated and unallocated stock to avoid units going over 90days.

· Track & Control Loan units and keep register on all loans with return dates and cost.

Transport and Logistics Coordination
· Arrange transport for stock collections from suppliers and deliveries to customers.

· Plan and schedule daily delivery routes in coordination with sales rep and drivers.

· Track and confirm completion of deliveries and collections.

· Ensure all delivery documentation (dispatch notes, GRVs, PODs) is accurate and filed.

· Monitor transport costs and optimize route planning to improve cost efficiency.

· Daily Vehicle inspection, address any defects and plan maintenance

· Ensure vehicle is compliant at all time to be used as per SHEQ requirements

Customer and Supplier Coordination
· Communicate with customers on order confirmations, delivery schedules, and invoicing.

· Follow up with suppliers on order readiness, shipment dates, and discrepancies.

· Resolve delivery or stock-related issues promptly.

Reporting and Compliance
· Maintain up-to-date and accurate sales, stock, and transport records.

· Prepare weekly and monthly KPI reports for management review.

· Ensure compliance with company policies, financial controls, and audit requirements.