Proactive Personal Assistant & Operations Support

ProjectLink; Centurion; Hybrid; ZAR 180,000 - 300,000; Full time

Job summary

ProjectLink in Pretoria is seeking a highly organised Personal Assistant to provide administrative and operational support across business and personal tasks. You will manage diaries, coordinate meetings, prepare correspondence, and maintain filing systems while handling multiple priorities with minimal supervision.

The role covers property, financial administration, client support, and general assistance, requiring at least 3 years' PA/EA experience, discreet handling of confidential

Qualifications

• Minimum 3 years' experience in a Personal Assistant, Executive Assistant or Office Administrator role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail.
• Ability to work independently and prioritise multiple tasks.
• High level of discretion and confidentiality.
• Strong problem-solving ability.

Responsibilities

• General Administration: Manage diaries and schedule meetings; arrange appointments; prepare correspondence; maintain filing systems; follow up on actions.
• Property and Facilities Administration: Coordinate contractors; obtain quotations; schedule maintenance; manage insurance claims; keep property docs.
• Financial Administration: Manage monthly payment schedules; prepare payment lists; capture/reconcile transactions; assist with basic bookkeeping; liaise with accountant; track expenses and renewals.
• Client and Business Support: Contact clients to arrange meetings; prepare proposals and presentations; create PowerPoint slides; prepare agendas and minutes; assist with formatting and reports.
• General Personal Assistance: Handle ad hoc requests; conduct internet research; manage reminders and renewals; coordinate personal and business tasks.

Skills

Organisation

Time management

Written and verbal communication

Discretion and confidentiality

Problem solving

Education

Office Administration diploma/certificate

Bookkeeping qualification (advantage)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

ProjectLink in Pretoria is seeking a highly organised Personal Assistant to provide administrative and operational support across business and personal tasks. You will manage diaries, coordinate meetings, prepare correspondence, and maintain filing systems while handling multiple priorities with minimal supervision.

The role covers property, financial administration, client support, and general assistance, requiring at least 3 years' PA/EA experience, discreet handling of confidential