Pharmacy Stock Clerk

Netcare Pharmacies; Kuilsrivier; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Netcare Pharmacies is seeking a Stock Clerk to manage inventory across hospital stores and wards. The role focuses on accurate stock levels, system reconciliation, and timely replenishment to support patient care.

You will work in a fast-paced hospital environment, coordinating with nursing staff and ensuring proper stock handling. Responsibilities include stock takes, MRPs, and adherence to FEFO/FIFO principles, with emphasis on accuracy and compliance with procedures.

Qualifications

• Experience in hospital store/inventory management.
• Ability to reconcile stock with systems (SAP/OrderCo).
• Knowledge of FEFO/FIFO stock rotation.
• Strong attention to detail and accuracy.

Responsibilities

• Maintain accurate stock levels across hospital stores and wards.
• Reconcile physical stock against SAP system and resolve discrepancies.
• Replenish consumables and manage stock transfers.
• Prepare and update stock books and MRPs as required.
• Conduct cyclical and rotation stock takes.
• Coordinate with nursing staff on stock levels and billing.
• Ensure stock handling complies with procedures and safety requirements.
• Keep stores secure and maintain neat packing; follow FEFO/FIFO.

Skills

Stock control

SAP proficiency

Inventory reconciliation

Attention to detail

Tools

OrderCo

SAP

Job description

We provide meaningful careers that connect people with purpose.

We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.

Netcare invites you to be part of our journey.

ROLE SUMMARY

The Stock Clerk is responsible for optimal inventory administration throughout the hospital by being actively involved in the maintenance, movement and the accuracy of stock levels. This individual will apply their understanding of stock and their eye for detail to identify possible discrepancies, balance stock levels against the system and effectively resolve any differences. The Stock Clerk will further be responsible to maintain good working relationships, fulfil work requests and ensure the overall neatness and cleanliness of their respective are of responsibility.

The incumbent will be required to work in various areas of the hospital and to multitask effectively based upon periods of peak activity in the business. This individual will not be allocated to work only in one division of the business but will provide the required assistance to different hospital divisions in line with the Netcare strategy of Person-centred Health and care.

The support provided will depend on hospital requirements and therefore the individual may need to adhere to work requests that may change continuously based on business demand and to adhere to variations in working hours to increase business productivity.

KEY WORK OUTPUT AND ACCOUNTABILITIES

DISRUPTIVE INNOVATION

• Stock control administration
• Reconcile physical stock against the SAP system.
• Replenish consumable stock throughout the hospital on days identified by management.
• Generate the material requirement planning (MRP) for all storage locations as per the replenishment roster.
• Issue, pick and pack replenishment inventory for storage locations or cost centers.
• Deliver and unpack inventory in assigned storage locations.
• Capturing of stock and consumable transfers between storage locations or cost centre
• Monitor and identify any expired and damaged stock in the wards.
• Identify excess and slow-moving stock in the storage locations allocated to the incumbent and return the inventory to pharmacy where applicable.
• Review the stock days on the storage location (SLOC) report and adjust stock quantities to material requirement planning (MRP) levels.
• Review the error log report and ensure that all error logs are cleared.
• Liaise with Nursing staff in the wards to ensure that all billings are up to date before updating replenishment stock requested.
• Identify stock shortages and communicate with the Unit Managers regarding these shortages.
• Manage out of stock and back-order items.
• Ensure that all relevant stakeholders receive all out of stock letters.
• Ensure manual charge sheets are available during Mobil and Mobit down time.
• Ensure neat packing of stock onto shelves and consider the principles of FEFO (First Expiry First Out) and FIFO (First in First Out) where applicable to maintain stock rotation
• Prepare and sequence all stock books for assigned units.
• Investigate and report inventory discrepancies, theft and losses to the Unit Manager and Pharmacy Manager.
• Assist with the packing of stock in preparation for theatre cases.
• Follow up on outstanding GRV's
• Investigate open purchase orders as well as back orders
• Ordering hospital stores stock on the preferred procurement system as required
• Verifying prices on the procurement system
• Receiving and checking stock with the designated person upon delivery
• Unpacking of stock in hospital stores
• Ensuring that the invoices or delivery notes are confirmed, signed and delivered to relevant department for Good Receipting
• Keep hospital stores secure at all times by ensuring the non-entrance of unauthorized personnel
• Keep up to date with evolving changes on SAP and OrderCo

Stock take

Take part in all aspects of cyclical and rotation count processes in all storage locations including Hospital stores as per the schedule prepared by management, including but not limited to the following; Generating and updating of stock books Work on Un-binned items report Preparing stock take checks following the relevant stock take checklists

Risk and compliance administration

Adhere to pharmacy standard operating procedures to ensure compliant, improved controls, and sound processes. Ensure full compliance to statutory regulations, policies, procedures, best practice, professional standards as well as the Netcare strategy. Assist in the communication of inventory policies internally.

Administration

Assist with any ad hoc duties assigned by the Stock Coordinator or Stock Controller and assist Nursing employees and Unit Managers with stock queries. General office administration to ensure job efficiency including but not limited to filing, printing, faxing and other general administration queries. Handle all routine administration queries and work requests that may not be included