Personal Operations Assistant (Household & Family Support)

Outsourced CFO; Bellville; On-site; ZAR 223,200 - 334,800; Full time

Job summary

A local service provider in Bellville seeks a highly organized Personal Operations Assistant to support a busy executive and their family. Responsibilities include managing household services, coordinating family schedules, and handling personal logistics. The ideal candidate is proactive, reliable, and bilingual in Afrikaans and English. This role requires strong organizational and communication skills, and the ability to use digital tools effectively.

Qualifications

• Fluent in Afrikaans and English for effective communication.
• Strong organizational skills to manage diverse tasks efficiently.
• Proactive mindset to identify ways to improve efficiency.

Responsibilities

• Coordinate vehicle services, licensing, and maintenance.
• Schedule and manage household services and purchases.
• Assist with family schedules, appointments, and errands.
• Track key dates and arrange gifts for special occasions.
• Research products and coordinate personal purchases.

Skills

Organizational skills

Communication skills

Proactive mindset

Attention to detail

Fluent in Afrikaans and English

Job description

Personal Operations Assistant (Household & Family Support)

Bellville, South Africa | Posted on 02/04/2026

We are recruiting for a highly organized, proactive Personal Operations Assistant to support a busy executive and their family with day-to-day logistics, coordination, and personal administration.

This role is perfect for someone who thrives on getting things done, solving problems, and keeping life running seamlessly behind the scenes. You’ll play a key role in freeing up time for a fast-paced professional and their family by taking ownership of both digital admin and real-world logistics.

Key Responsibilities

Personal Logistics

• Coordinate vehicle services, licensing, and maintenance
• Handle personal administrative tasks and follow-ups

Household Administration

• Schedule and coordinate household services (cleaning, maintenance, repairs)
• Manage small household purchases and logistics
• Ensure smooth day-to-day running of the home

Family Support

• Assist with family schedules and appointments
• Coordinate activities, events, and logistics
• Support with errands, planning, and general household tasks

Gifts & Special Occasions

• Track birthdays, anniversaries, and key dates
• Arrange gifts, flowers, and cards
• Ensure thoughtful planning for special occasions

Research & Purchases

• Research products, services, and bookings
• Assist with personal purchases and monthly payments
• Coordinate deliveries and ensure smooth execution

General Support

• Assist with ad hoc personal projects
• Take ownership of small but time-consuming tasks
• Proactively identify ways to improve efficiency and reduce workload

Requirements

• Based within 5km of Welgedacht Estate, Bellville
• Own reliable vehicle and valid driver’s license
• Fluent in Afrikaans and English
• Strong organizational and communication skills
• Highly reliable, trustworthy, and discreet
• Comfortable using computers, apps, and online tools
• Strong attention to detail
• Proactive, solution-oriented mindset

Characteristics

• Naturally brings structure and organization to everything you do
• Enjoys helping others and making life easier
• Is equally comfortable handling digital admin and hands-on tasks
• Takes initiative and ownership without needing constant direction