Personal & Executive Operations Assistant

AtripleA recruitment & temps; Pretoria; On-site; ZAR 279,000 - 390,600; Full time

Job summary

A recruitment agency in South Africa is seeking a Personal & Executive Operations Assistant to ensure operational efficiency and streamline communication across teams. Responsibilities include managing the COO's mailbox, assisting with SOPs, developing reports, and coordinating meetings. The ideal candidate will have advanced Excel skills, strong communication abilities, and an analytical mindset, along with a Senior Certificate. This role requires multitasking and initiative to drive operational success.

Qualifications

• Must provide proof of competency in advanced Microsoft Excel, including Power Query, V/X-lookup, pivot tables.
• Ability to coordinate with different teams and stakeholders effectively.
• Experience in reporting, dashboards, and data tracking.

Responsibilities

• Manage the COO's mailbox, prioritize communications, and follow up on action items.
• Assist in setting up and documenting Standard Operating Procedures (SOPs).
• Develop and maintain reports and dashboards to track metrics.
• Ensure tasks are completed by team members and follow up on deadlines.
• Schedule meetings, prepare agendas, and take minutes.

Skills

Advanced Microsoft Excel skills

Strong communication skills

Highly organized

Tech-savvy

Analytical mindset

Education

Senior Certificate

Tools

Reporting software

Office tools

Project management platforms

Job description

Personal & Executive Operations Assistant (Pretoria)

Description:

The Personal & Executive Operations Assistant role is crucial in ensuring operational efficiency, streamlining communication, and maintaining accountability across teams.

Key Responsibilities

• Email & Task Management: Manage and clear the COO's mailbox, prioritize important communications, and follow up on action items.
• Operational Support: Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows.
• Reporting & Dashboards: Develop, maintain, and analyse reports and dashboards to track key metrics and operational progress.
• Accountability & Follow-Ups: Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates.
• Meeting Coordination: Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points.
• General Assistance: Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.

Qualifications and Requirements

• Senior Certificate (Essential)
• Advanced Microsoft Excel skills (Must Provide Proof of Competency) This includes:
  • Power Query
  • Text Functions
  • Date & Time Functions & Remove Duplicates
  • Data Validation
  • V/X-lookup
  • Subtotal Formula
  • Pivot tables
• Highly organized, detail-oriented, and able to multitask effectively
• Strong communication skills to coordinate with different teams and stakeholders.
• Analytical mindset with experience in reporting, dashboards, and data tracking.
• Ability to take initiative and ensure follow-through on critical tasks.
• Tech-savvy and proficient in office tools, project management platforms, and reporting software

To apply

Please submit your CV, as well as your latest payslip, to [e-mail]