Personal Assitant

Fidelity Services Group; Limpopo; On-site; ZAR 120,000 - 170,000; Full time

Job summary

Fidelity Services Group is seeking a capable Administrative Assistant to support the Regional Manager in daily operations in Limpopo. The role focuses on diary management, report preparation, and coordinating branch and client inquiries with professionalism.

The ideal candidate will have a Matric certificate, strong MS Word/Excel skills, and excellent organizational abilities. Own transport is essential to liaise with multiple sites and manage administrative tasks efficiently.

Qualifications

• Matric certificate required.
• Experience in branch administration advantageous.
• Proficiency in MS Word and MS Excel.
• Computer literate.
• Strong administration and organizational skills.
• Strong planning and leadership with good interpersonal and communication skills.
• Good interpersonal communication and client liaison skills.
• Own transport essential.

Responsibilities

• Manage diary of Regional Manager.
• Typing of weekly and monthly reports.
• Assist with branch and client queries; telephonically and electronically.
• Filing of all relevant documentation.
• General Office duties and assistance.
• Assist management with duties as requested.
• Book travel and accommodation for Manager.
• Fleet, fuel and company fleet management.
• Capture payroll orders on the Payroll system.
• Assist management with HR portal management.
• Issuing of PO and Capexs.
• Ordering of monthly stationery and refreshments.
• Keep record of Polygraph Examinations.
• Processing of clients funds.
• Treasury balancing.
• Float checks.
• Management of staff members.
• Accepting overall responsibility for the centre and its performance.
• Time and attendance.
• Daily stocks.

Skills

MS Word

MS Excel

Administration

Organization

Planning

Leadership

Interpersonal skills

Client liaison

Own transport

Education

Matric certificate

Job description

The reporting to the Regional Manager. The overall purpose of this position is to assist with the daily operations of the Regional Manager.

Minimum Requirements

• Minimum Matric Certificate
• Previous experience in Branch Administration an advantage
• Proficiency in MS Word and Excel
• Computer Literate
• Strong administration and organization skills
• Strong planning, leadership as well as good interpersonal and communication skills are essential
• Good interpersonal communication and client liaison skills
• Own transport essential

Key Performance Areas: (not totally inclusive):

• Follow up/ manage diary of Regional Manager
• Typing of weekly and Monthly reports and as per management request
• Assisting and resolving Branch and Clients queries; Telephonically and electronically
• Filling of all relevant documentation (Numerically and Alphabetically)
• General Office duties and assistance
• Assisting management with their duties as requested
• Booking of travelling/ accommodation for Manager
• Fleet, fuel and company fleet management
• Capturing payroll orders on the Payroll system
• Assisting management with the HR portal
• Issuing of PO and Capex’s
• Ordering of monthly stationery and refreshments
• Keep record of Polygraph Examinations
• Processing of clients funds
• Treasury balancing
• Float checks
• Management of staff members
• Accepting overall responsibility for the centre and its performance
• Time and attendance
• Daily stocks

Other Personality Attributes

• Must be pro-active, highly organised, energetic and innovated
• Ability to work under pressure
• Ability to work without supervision
• Strong interpersonal and communication skills
• Ability to liaise professionally with clients and personnel at all levels
• Attention to detail

Core Competencies

• Teamwork
• Self-development
• Good communication skills

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.