Admin Assistant

Fidelity Services Group; Vrystaat; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Fidelity Services Group in Sasolburg is seeking an Admin Assistant to support the Branch with administrative duties of the CIT department. The role reports to the Branch Manager and requires at least 2 years of administration experience and a matric certificate.

Key tasks include file maintenance, answering calls, onboarding new hires, and managing daily and monthly data for billing, with overtime as needed.

Qualifications

• Matric certificate or equivalent.
• A clear criminal record.
• Computer literate with Word, Excel and Outlook.
• At least 2 years’ administration experience.
• Background in Administration/ Office Management is an advantage.
• Must be willing to work overtime when required.
• Own transport is an advantage.

Responsibilities

• Maintaining a sufficient filling system and document management, including archiving.
• Answering the telephone and taking messages.
• Assisting recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process.
• Dealing with internal and external enquiries.
• Taking meeting minutes.
• Provide administrative support to the Branch Manager when required.
• Meet daily, weekly, and monthly deadlines (emails/work sheets/templates).
• Processing daily dedicated vehicles data as well as monthly hours and km’s for billing.
• Processing/ printing monthly code lists and details for clients.
• Branch consumables/ stock distribution.
• Fidelity Access Control System – send requests, authorization, enrolment, and scanning.
• Order uniforms, beverages, cleaning products, stationery, and ID cards.
• General ADOC duties.

Skills

Communication skills

Time management

Discretion & confidentiality

Teamwork

Overtime willingness

Education

Matric certificate or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Admin Assistant

Reporting to the Branch Manager

The above position is vacant at our CIT Sasolburg. The overall purpose of this position is to assist the Branch with the administrative responsibilities of the CIT department.

• Matric certificate or equivalent.
• A clear criminal record.
• Computer literate and proficiency in Microsoft Word, Excel, and Outlook.
• At least 2 years’ administration experience.
• Background in Administration/ Office Management is an advantage.
• Must be willing to work overtime when required.
• Own transport is an advantage.

Admin Assistant

Reporting to the Branch Manager

The above position is vacant at our CIT Sasolburg. The overall purpose of this position is to assist the Branch with the administrative responsibilities of the CIT department.

Minimum Requirements

• Excellent communication skills.
• Matric certificate or equivalent.
• A clear criminal record.
• Computer literate and proficiency in Microsoft Word, Excel, and Outlook.
• At least 2 years’ administration experience.
• Background in Administration/ Office Management is an advantage.
• Must be willing to work overtime when required.
• Own transport is an advantage.

Key Performance Areas (not Totally Inclusive)

• Maintaining a sufficient filling system and document management, including archiving.
• Answering the telephone and taking messages.
• Assisting recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process.
• Dealing with internal and external enquiries.
• Taking meeting minutes.
• Provide administrative support to the Branch Manager when required.
• Meet daily, weekly, and monthly deadlines (emails/work sheets/templates).
• Processing daily dedicated vehicles data as well as monthly hours and km’s for billing.
• Processing/ printing monthly code lists and details for clients.
• Branch consumables/ stock distribution.
• Fidelity Access Control System – send requests, authorization, enrolment, and scanning.
• Order uniforms, beverages, cleaning products, stationery, and ID cards.
• General ADOC duties.

Core Competencies And Other Personality Attributes

• Self-development.
• Communication skills.
• Must be honest and reliable.
• Must have excellent verbal and written communication skills.
• Must be assertive.
• Pay attention to detail.
• Ability to work without supervision.
• Ability to maintain confidentiality.
• Time management.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.