Personal Assistant / Secretary

Parvana; Cape Town; On-site; ZAR 520,000 - 820,000; Full time

Job summary

Parvana in Cape Town is seeking a Senior Personal Assistant to support C-suite executives within the property and legal environment. You will manage diaries, coordinate high-level meetings, and handle confidential communications with tact and precision.

The role requires 5+ years of senior PA experience, advanced MS Office skills, and strong English communication. Office-based position with opportunities for involvement in board processes and regulatory documentation.

Qualifications

• 5+ years as Senior PA supporting C-suite in property or legal environments.
• Advanced MS Office, cloud platforms, and document management experience.
• Excellent English written and verbal communication with proofreading accuracy.

Responsibilities

• Manage executive diaries, triage priorities, schedule meetings.
• Screen communications, draft correspondence, and be the first contact for board members, tenants, and service providers.
• Prepare high-level presentations, executive reports, and board packs.
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
• Coordinate with property managers, legal counsel, and operational heads to track action items.

Skills

English communication

Discretion & confidentiality

Diary management

Stakeholder coordination

Education

Tertiary qualification in Business Administration or related

Tools

MS Office Suite

Cloud platforms

Document management systems

Property management software

Job description

Location: Cape Town | Work Type: Office Based | Job ID: J107269

About our client

This client has one of the lowest staff turnover in the industry, with many of their team happily employed for well over 20 years. They have a diverse portfolio of residential, industrial and commercial properties which gives them the financial stability to pay excellent bonuses, company benefits and to give above average annual increases. The brand is iconic as is their success to date. Founded on the principles of trust, quality and value, you will be joining a company known for their professionalism and expertise surrounding the dynamic property industry. The offices are new, in a very trendy area centred around employee comfort and well being.

What you will be doing

• Proactively manage executive diaries, triage competing priorities, and coordinate internal and external meetings across multiple property portfolios.
• Screen incoming communications, draft professional correspondence, and act as the first point of contact for board members, key stakeholders, high-profile tenants, and service providers.
• Compile, format, and edit high-level presentations, executive reports, minute meetings, and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
• Coordinate with property managers, legal counsel, and operational heads to track action items arising from executive meetings.

What our client is looking for

• A relevant tertiary qualification would be beneficial (Business Administration, Legal Secretarial Studies, etc.).
• 5+ years of experience as a Senior PA supporting C-suite executives, preferably within Property Management, Real Estate, or Legal environments.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook), cloud platforms, and document management systems. Familiarity with property management software is a plus.
• Fast and accurate audio transcription and dictaphone typing skills.
• Very strong written and verbal English communication with nuanced tone control and proofreading accuracy.
• Ability to manage sensitive corporate information with total confidentiality and handle demanding situations calmly.
• Anticipates executive needs, resolves issues independently, and operates effectively in a high-performance environment.

Requirements

Property Management, Executive PA, C-Suite Support, Board Administration, Legal Secretarial, Real Estate, Diary Management, Client Relations