Personal Assistant: Crime Prevention Centre

EdUpStairs; South Africa; On-site; ZAR 338,000 - 398,000; Full time

Job summary

Western Cape Government is seeking a capable Secretarial/Administrative Assistant to provide comprehensive support to the manager and senior management. The role includes secretarial/receptionist duties, diary management, and preparation of legal documents.

Strong organisational and communication skills are essential, with a focus on discretion and reliability. The position requires a Grade 12 plus an accredited secretarial diploma or higher-level administrative qualification (NQF 5+), and at

Qualifications

• Grade 12 (Senior Certificate) or equivalent.
• Accredited secretarial diploma and/or administrative qualification at least NQF level 5 or higher.
• At least 3 years' experience supporting management/senior management.
• Knowledge of filing, diary system, database administration, financial administration, and public service framework (OHS Act etc.).
• Skills in telephone etiquette, computer literacy, language, organisation, reliability, written communication, tact, and discretion.

Responsibilities

• Provide secretarial/receptionist support to the manager.
• Render administrative support to the manager.
• Support the senior manager with meetings and budget administration.
• Study prescripts/policies and ensure proper application.

Skills

Telephone etiquette

Organisational skills

People skills

Written communication

Typing

Budget administration

Discretion

Information gathering

Education

Secretarial diploma

NQF Level 5 administrative qualification

Job description

Salary: R338 106 - R398 277 per annum (Level 07)

Centre: Police Oversight and Community Safety, Western Cape Government

Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level
5 or relevant higher tertiary qualification; A minimum of 3 years' experience in rendering secretarial/ administrative support services to management/ senior
management.
Competencies: Knowledge of the following: Filing and diary system; Database administration; Financial administration; Legislative
framework governing the public service; OHS Act and procedures.
Skills in the following: Good telephone etiquette; Computer Literacy; Language skills; Sound organisational skills; Good people skills; High level of reliability; Written
communication skills; Ability to act with tact and discretion; Information gathering and analysis of information; Good grooming and presentation; Selfmanagement and motivation; Typing and preparing legal correspondence and relevant documentation; Basic conceptual, interpretive and formulation skills.

Duties

Provide a secretarial/receptionist support service to the manager; Render administrative support services to the manager; Provide support to the senior
manager regarding meetings; Support the manager with the administration of the manager's budget; Study the relevant Public Service and departmental
prescripts/ policies and other documents and ensure that the application thereof is understood properly.

Enquiries

Ms Thumeka Lamani Tel No: [phone]