Personal Assistant

Arch Staffing SA; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Arch Staffing SA is seeking an executive assistant to support the CEO in Cape Town. You will manage calendars, coordinate complex travel, and screen communications to protect executive time.

You will prepare briefing materials, handle expense reporting, and act as a trusted gatekeeper for senior stakeholders and investors, ensuring smooth operations and proactive support.

Qualifications

• Experience supporting a CEO or C-suite.
• 49- characters?
• Strong organizational and prioritization skills.
• Discretion and confidentiality are essential.

Responsibilities

• Manage CEO calendar end-to-end across internal and external commitments.
• Coordinate domestic and international travel including visas and logistics.
• Screen and triage executive email, surfacing only critical items.
• Prepare briefing documents and talking points for meetings and calls.
• Serve as gatekeeper and first point of contact for executives and investors.
• Track actions from meetings and follow up across departments.
• Handle expense reporting and reimbursements per policy.
• Coordinate offsites and leadership events including logistics.
• Assist with confidential personal tasks as directed.
• Anticipate CEO needs by staying aware of priorities and relationships.

Skills

Calendar management

Travel coordination

Email triage

Briefing prep

Gatekeeping

Expense reporting

Stakeholder liaison

Job description

Duties and responsibilities

• Manage the CEO's calendar end-to-end: schedule, prioritize, and protect time across internal meetings, board commitments, and external stakeholders
• Coordinate domestic and international travel including flights, hotels, ground transport, visa arrangements, and detailed itineraries
• Screen, draft, and triage executive email and correspondence, ensuring the CEO sees only what requires direct attention
• Prepare briefing documents, background research, and talking points before board meetings, investor calls, and media appearances
• Act as primary gatekeeper and first point of contact for executives, board members, investors, and high-priority external parties
• Track action items and follow-up commitments from meetings; chase deadlines across departments on the CEO's behalf
• Manage expense reporting, invoice approvals, and reimbursement submissions in accordance with company policy
• Coordinate logistics for company offsites, leadership team events, and speaking engagements including venue, A/V, and attendee communications
• Handle confidential personal tasks as directed: household scheduling, family travel, gift procurement, vendor management
• Anticipate the CEO's needs by maintaining awareness of their priorities, relationships, and upcoming commitments across all contexts