Payroll Specialist (Maternity Leave Cover: 4 Month Contract)

Industrial Bakeware Company (Pty) Ltd; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

Industrial Bakeware Company (Pty) Ltd is looking for a Payroll Specialist to cover maternity leave for 4 months. The role involves managing payroll processing, ensuring compliance with regulations, and maintaining employee records.

The ideal candidate will require Matric and experience with payroll software, particularly Sage 300 People. Attention to detail and ability to work under pressure are essential.

This is a full-time in-person position based in Cape Town, Western Cape.

Qualifications

• Matric (Grade 12) required; Diploma or Degree in Finance or Payroll preferred.
• Previous payroll experience in a similar role is advantageous.
• Strong attention to detail, accuracy, and ability to work under pressure.
• Experience with payroll software and proficiency in Excel.

Responsibilities

• Manage and process accurate and timely payroll runs.
• Handle medical aid and pension fund applications.
• Add and update employees on Sage 300 People.
• Process new employee onboarding and terminations.
• Prepare and submit weekly and monthly payroll reports.

Skills

Attention to detail

Accuracy

Ability to work under pressure

Excel proficiency

Education

Matric (Grade 12)

Diploma or Degree in Finance or Payroll

Tools

Sage 300 People

Time & Attendance systems

Job description

Overview

Are you a highly analytical and detail-oriented professional with a passion for working with people and systems? We are seeking a Payroll Specialist (Maternity Leave Cover: 4 Month Contract) to join our team and play a pivotal role in ensuring that our employees get paid accurately and timeoulsy.

This role is the vital link between our Operational Teams, HR and Finance.

Reporting to the Finance Manager, The Payroll Specialist – Roles & Responsibilities but not limited to:

Responsibilities

1. Payroll Processing:
   • Manage and process accurate and timely weekly and monthly payroll runs.
   • Ensure compliance with tax regulations, labour laws, and company policies.
   • Address payroll queries and discrepancies efficiently.
   • Ensure all overtime is approved before processing.
2. Employee Benefits Administration:
   • Handle medical aid and pension fund applications, changes, and terminations.
   • Assist employees with Two-Pot Retirement System applications.
   • Reconcile medical, pension, and union contributions.
3. Employee Records & System Management:
   • Add and update employees on Sage 300 People (payroll system).
   • Maintain accurate payroll records and ensure data integrity.
   • Update employee banking details and ensure correct payment processing.
4. Contract & Termination Processing:
   • Process new employee onboarding, contract terminations, and final payments.
   • Ensure exit procedures related to payroll and benefits are correctly handled.
5. Reporting & Compliance:
   • Prepare and submit weekly and monthly payroll reports.
   • Ensure payroll-related compliance with SARS, UIF, and other statutory bodies.
   • Generate reports on payroll costs, deductions, and overtime.
   • Conduct monthly headcount comparisons (budget vs. actual) and provide reasons for deviations.
   • Reconcile data between the Time & Attendance (T&A) system, Jarisson, and Sage to ensure payroll accuracy.

Qualifications & Requirements

• Education: Matric (Grade 12) required; Diploma or Degree in Finance, Payroll, or a related field preferred.
• Experience: Previous payroll experience in a similar role is advantageous.
• Skills: Strong attention to detail, accuracy, and ability to work under pressure.
• Systems Knowledge: Experience with payroll software (e.g., Sage 300 People experience is a non-negotiable), Time & Attendance systems, and Excel proficiency.

IBCO is an equal opportunity employer and is committed to Employment Equity. Preference will be given to suitably qualified candidates from designated groups in line with our EE Plan. The company reserves the right not to make an appointment.

Job Type: Full-time

Work Location: In person