Payroll Assistant

University of Fort Hare; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

University of Fort Hare in Stellenbosch is seeking a Payroll Assistant with 1–2 years of payroll experience and a degree in HRM/Industrial Psychology/Finance. The role covers payroll processing, leave, benefits, and regulatory reporting.

You will work with systems like SAGE VIP, PeopleSoft, and PaySpace to ensure accurate payroll and compliance with SARS, COIDA, and quarterly STATSSA reporting. A strong eye for detail is essential.

Qualifications

• Degree in Human Resources Management / Industrial Psychology / Financial or Commercial would be advantageous.
• 1–2 years experience in Payroll.
• Working knowledge of payroll systems (SAGE VIP, PeopleSoft, PaySpace).
• Knowledge and experience in African country payroll administration.

Responsibilities

• Update salary list, schedule and payroll for new employees, resignations, on a monthly / weekly basis.
• Assist with fortnightly / monthly payroll processes including updating reports, checking and reconciling.
• Assist with processing and facilitating annual increases and bonus payments.
• Process other financial compensations or deductions (casuals, staff loans, commissions).
• Handle payroll related queries (SARS, leave and salary administration).
• Leave management and administration.
• SARS EMP501 bi-annual and annual submissions.
• Ensure compliance with statutory regulations.
• Process Workmen’s Compensation submissions and payments annually.
• Maintain accurate payroll and employee records.
• Pension, Provident fund and Medical insurance schedule administration.
• Processing maternity leave salaries and Department of Labour docs.
• Quarterly STATSSA reporting.
• COIDA registration, submissions, payments and compliance.
• Remuneration and benefit reporting in meetings to management.
• Assist external auditors with payroll audit queries.

Skills

MS Excel

Payroll basics

HR administration

SARS knowledge

Education

Degree in Human Resources Management / Industrial Psychology / Financial or Commercial

Tools

SAGE VIP

PeopleSoft

PaySpace

Job description

My client, a nationally established group of companies, has an exciting opportunity for a Payroll Assistant to join their team!

The successful candidate will have a degree in Human Resources Management / Industrial Psychology / Financial or Commercial. 1 – 2 Year’s working experience in Payroll essential.

Responsibilities

Payroll

• Update salary list, schedule and payroll for new employees, resignations, on a monthly / weekly basis.
• Assist with fortnightly / monthly payroll processes such as updating reports, checking and reconciling.
• Assist with processing and facilitating annual increase and bonus payments.
• Process other financial compensations or deductions (casuals, staff loans, commissions etc.).
• Handle payroll related queries (SARS queries, leave and salary administration queries etc.).
• Leave management.
• SARS EMP501 bi-annual and annual submissions
• Ensure compliance with statutory regulations.
• Process workman’s compensation submissions and payments annually.
• Maintaining accurate payroll and employee records by ensuring all documents are filed timeously.
• Pension fund, provident fund and medical insurance schedule administration.
• Processing of maternity leave salaries and documentation for Department of Labour.
• Quarterly STATSSA reporting.
• COIDA registration, submissions, payments and compliance.
• Remuneration and benefit reporting in meetings to management.
• Assist external auditors with payroll audit queries, taking ownership of payroll accounting deliverables.

HR Administration

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Filing and scanning of employee documentation.
• Ensuring that Pension fund, Provident fund and Medical insurance documentation is up to date.
• Assisting with the on-boarding process.
• Ad-Hoc HR functions.

Requirements

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• 1 - 2 Years experience in Payroll
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.

Skills

• Proficient in using MS Excel (V-lookups, pivot tables and graphs).
• PaySpace knowledge will be advantageous.