Payroll Administrator

Pepkor Holdings Limited; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Pepkor Holdings Limited is seeking an experienced Payroll Administrator to ensure accurate payroll processing and meticulous record-keeping. The role emphasizes compliance with POPIA, PAYE, UIF and Labour Law while upholding data integrity across HR processes.

You will handle onboarding and offboarding payroll activities, maintain medical aid and retirement fund records, and provide timely payroll support to multiple departments.

Qualifications

• Matric with a Diploma in Accounting or Payroll. A Sage Payroll Certificate is advantageous.
• 5 years’ relevant payroll administration experience.
• Proficiency in the SAGE 300 payroll system with at least 4 years’ experience.
• Sound knowledge of payroll legislation, PAYE, UIF and Labour Law entry-level
• Experience using SAP or an equivalent accounting system (advantageous).
• Proficient in MS Word, MS Excel, Google Sheets and Google Workspace.
• Be able to handle tight deadlines and high pressure.
• Competencies: Problem-solving ability, service orientation, stress tolerance, adaptability and a commitment to delivering quality work.

Responsibilities

• Process payroll accurately on the payroll system using Sage 300 People within deadlines.
• Reconcile monthly payroll reports, deductions and package variance reports.
• Generate payroll reports for checking and management review.
• Apply payroll tax legislation and maintain remuneration structures.
• Manage daily payroll administration and correspondence and meet deadlines.
• Create and maintain electronic personnel files in compliance with POPIA.
• Record changes relating to appointments, promotions, reporting lines and terminations.
• Maintain payroll audit records and provide contracts and letters to HR.

Skills

Numerical accuracy

Attention to detail

Deadline-driven

Problem-solving

Customer service

Education

Matric with Diploma in Accounting/Payroll

Sage Payroll Certificate (advantageous)

Tools

Sage 300 Payroll

MS Excel

MS Word

Google Sheets

Google Workspace

Job description

To ensure the correct and timeous payment of remuneration and the comprehensive administration of employee records. The role is designed to actively support the organisation's overarching vision, mission, and operational strategy by maintaining absolute data integrity, legal compliance, and accurate historical employee records across all administrative functions.

KEY RESPONSIBILITIES

• Payroll Input and Processing:
  • Process payroll accurately on the payroll system, ensuring all documentation is complete, authorised and compliant with company policies and legislation within required deadlines using Sage 300 People.
  • Reconcile monthly payroll reports, deductions and package variance reports to ensure payroll accuracy and resolve payroll discrepancies before payroll cut-off.
  • Generate payroll reports for checking and management review
  • Apply payroll tax legislation, maintain employee remuneration structures and resolve payroll related queries.
  • Manage daily payroll administration and correspondence while ensuring all deadlines are met.
• Personnel Files and Record Keeping:
  • Create, maintain and update electronic personnel files and ensure all employee documentation is complete and compliant with confidentiality and POPIA requirements.
  • Record changes relating to appointments, promotions, reporting lines and terminations.
  • Maintain proper payroll audit records, including saved timesheets, approvals and supporting documents.
  • Provide the relevant HR departments with generated contracts, offer/increase letters, promotions and other employee-related changes.
  • Provide employees with payroll-related information during the onboarding and offboarding process
  • Administer medical aid and retirement fund applications, amendments, transfers and terminations.
  • Process UIF documentation and ensure all payroll records are updated following salary, benefit or contribution changes.
  • Liaise with employees and service-providers to resolve benefit and payroll-related queries.

JOB INCUMBENT REQUIREMENTS

• Matric with a Diploma in Accounting or Payroll. A Sage Payroll Certificate is advantageous.
• 5 years’ relevant payroll administration experience.
• Proficiency in the SAGE 300 payroll system with at least 4 years’ experience.
• Sound knowledge of payroll legislation, PAYE, UIF and Labour Law entry-level
• Strong numerical ability, attention to detail and accuracy in processing payroll.
• High level of accuracy and attention to detail.
• Experience using SAP or an equivalent accounting system (advantageous).
• Proficient in MS Word, MS Excel, Google Sheets and Google Workspace.
• Be able to handle tight deadlines and high pressure.
• Competencies: Problem-solving ability, service orientation, stress tolerance, adaptability and a commitment to delivering quality work.

CLOSING DATE: 31 August 2026

Pepkor strives for equal opportunity in terms of its employment equity guidelines.