Payroll Administrator

GAS Accounting; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

GAS Accounting is seeking a Payroll Administrator to oversee accurate, timely payroll processing for a portfolio of clients in South Africa. The role requires ownership of client data, strong communication with clients and colleagues, and strict adherence to SARS and statutory requirements.

You will handle end-to-end payroll processing across weekly, bi-weekly and monthly cycles, support process improvement, and contribute to a high-quality payroll service from GAS.

Qualifications

• Matric (Grade 12) is required.
• Diploma or Certificate in Payroll Administration, Accounting or related field is advantageous.
• 2–4 years' end-to-end payroll experience is required.
• Experience with an outsourced payroll environment is preferred.
• Experience using SimplePay or a similar payroll system.
• Practical experience with SARS eFiling, uFiling, EasyFile and statutory submissions.

Responsibilities

• Payroll processing across a portfolio of client accounts (monthly, weekly, bi-weekly and ad hoc).
• Manage client employee data, changes and inputs independently.
• Ensure compliance with SARS PAYE, EMP201/EMP501, IRP5/IT3(a), UIF, SDL, ETI, COIDA.
• Act as the point of contact for client payroll queries.
• Collaborate within the Payroll Team to meet client deadlines.
• Identify discrepancies and contribute to process improvement across the portfolio.

Skills

Payroll processing

Statutory compliance

Client service

Teamwork

Quality & accountability

Process improvement

2-4 years payroll experience

Education

Diploma or Certificate in Payroll Administration

Tools

SimplePay

SARS eFiling

uFiling / EasyFile

Job description

The Payroll Administrator is responsible for the accurate and timely administration and processing of client payrolls, while ensuring that all payroll information is handled confidentially and in accordance with applicable legislation, company procedures and departmental standards. The role requires someone who can take ownership of their assigned payrolls, communicate effectively with clients and colleagues, identify discrepancies and actively contribute to improving departmental processes.

Key Responsibilities

• Payroll processing – Runs accurate, on-time payrolls across a portfolio of client accounts (monthly, weekly, bi-weekly and ad hoc), managing each client's employee data, changes and inputs independently while ensuring consistent quality across all of them.
• Statutory compliance – Manages statutory submissions (SARS PAYE, EMP201/EMP501, IRP5/IT3(a), UIF, SDL, ETI, COIDA) across multiple client entities, each potentially with different requirements, deadlines and risk profiles.
• Client service – Acts as a direct point of contact for client payroll queries, translating technical payroll matters into plain language for non-payroll clients, and managing turnaround times across several client relationships at once.
• Teamwork – Works within the Payroll Team at GAS, sharing knowledge and workload visibility so client deadlines are met even as portfolios shift between team members.
• Quality & accountability – Takes ownership of assigned client payrolls end-to-end, since errors affect external clients (and their employees) directly rather than an internal department.
• Process improvement – Looks for ways to standardise and streamline processes across a multi-client portfolio, reducing manual work and error risk at scale.

Requirements

• Matric (Grade 12)
• Diploma or Certificate in Payroll Administration, Accounting or a related field (advantageous)
• 2 - 4 years' end-to-end payroll experience
• Previous experience in an outsourced payroll environment preferred
• Experience using SimplePay or a similar payroll system
• Practical experience with SARS eFiling, uFiling, EasyFile and Statutory submissions