Payment Coordinator (Fixed Term Contract)

Vivo Energy; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Vivo Energy in Cape Town is seeking a Payments Coordinator to manage end‑to‑end payment processes, ensuring accuracy and timeliness.

This role supports reconciliation, interacts with suppliers and banks, and maintains controls in line with company policies. SAP F110 experience and a background in accounting are preferred for handling domestic, foreign and ad hoc payments.

Qualifications

• NQF Level 5 certificate in accounting or equivalent.
• 3 years in administrative or accounting support roles.
• Experience with payments and reconciliations is preferred.

Responsibilities

• Monitor automated payment runs and file transfers between SAP, Paylink and bank.
• Execute payment proposals for domestic and foreign payments per company codes and bank requirements.
• Resolve payment‑related issues and liaise with internal departments, suppliers and banks.
• Log and resolve queries in VE Connect per SLAs and ensure timely settlements of rebates.

Skills

Payment processing

SAP F110

Reconciliation

Stakeholder liaison

Education

NQF5 Accounting

Tools

SAP

Job description

Job Purpose

Coordinating and administering the organization's payment processes to ensure that all payments are processed accurately, efficiently, and within agreed timelines in accordance with payment agreements. Verifying payment documentation, maintaining accurate records, resolving payment‑related queries, and liaising with internal departments, suppliers, and financial institutions. Supports effective financial controls, compliance with company policies, and the timely and accurate reconciliation of payment transactions.

Key Accountabilities

MONITOR AUTOMATED PAYMENT RUNS

• Monitor automated payment job variants.
• Ensure successful file transfers between SAP, Paylink and the bank.
• Identify and investigate payment rejections and variances.
• Liaise with the various stakeholders for resolution.

SAP MODULE (F110)

• Ensure accurate execution of all payment proposals as per OU requirements for all domestic, foreign, ad hoc and emergency payments, as per specified company codes, payment methods and house banks.
• Manage and resolve payment‑related issues.

VE CONNECT

• Log and resolve all queries and requests in adherence with SLAs.

VBR SETTLEMENT

• Ensure accurate, timely settlement of customer rebate contracts and payments — including final settlements, fixed recurring charges, and volume‑based rebates.

Job Knowledge, Skills & Experiences:

• NQF Level 5 (Certificate in Accounting)
• 3 years' experience in Administration

Advantageous

• NQF Level 6 (Diploma in Accounting)
• 2 years' experience in a payment coordinator role; SAP experience.

Working Conditions

• Month-end and year-end overtime may be required.

Application Deadline: Tuesday, 22 September 2026.