Part-Time Minute Taker for Governance Meetings (Ad Hoc)

Rhodes University; Makhanda; Hybrid; ZAR 47,000 - 51,000; Part time

Job summary

Rhodes University is seeking competent, reliable minute-takers to assist with ad hoc minute-taking for identified meetings. The role is part-time, not more than 24 hours per month, with attendance in person or via Zoom.

Responsibilities include taking minutes, producing draft and unconfirmed minutes within set deadlines, and completing action minutes promptly. A Grade 12 plus ~2 years’ experience and excellent English writing are required.

Qualifications

• Grade 12 plus approximately 2 years’ relevant experience.
• Excellent English writing proficiency.
• Previous administrative experience within a computerised environment where sound organisational, writing, and time-management skills were key.
• Track record of using technology for effective service.
• Previous experience supporting committees will be an advantage.
• Availability to attend the meeting in person or via Zoom.

Responsibilities

• Attend identified meetings.
• Take the register.
• Produce draft minutes within five working days of the meeting, for checking by a scrutineer and/or chairperson of the meeting. At times, depending on urgency, the deadline may change.
• Produce unconfirmed minutes within eight days of the meeting for checking by the Secretariat.
• Preparation of action minutes thereafter, within one day of completing the unconfirmed minutes.

Skills

English writing

Administrative experience

Organizational skills

Time management

Tech-savvy

Committee support

Education

Grade 12 + 2 years experience

Tools

MS Word

Job description

Rhodes University is seeking competent, reliable minute-takers to assist with ad hoc minute-taking for identified meetings. The role is part-time, not more than 24 hours per month, with attendance in person or via Zoom.

Responsibilities include taking minutes, producing draft and unconfirmed minutes within set deadlines, and completing action minutes promptly. A Grade 12 plus ~2 years’ experience and excellent English writing are required.