Administrator - Company Secretary

Apex Group Ltd (UK Branch); Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A global fund administration firm is seeking an Administrator in Cape Town to provide administration and company secretarial services to a diverse client portfolio. The candidate will act as the primary contact for clients and must possess a BCom or LLB degree along with a minimum of two years' relevant experience. Excellent communication and organisational skills are essential, as well as a strong understanding of regulatory requirements. This position offers an opportunity for professional growth in corporate governance and company law.

Qualifications

• Minimum of 2 years’ experience in a professional environment, preferably in financial services or law.
• Experience in a deadline-driven environment.
• Basic understanding of AML requirements.

Responsibilities

• Organise and attend board meetings.
• Draft minutes after board meetings.
• Maintain statutory records.
• Develop client relationships and understand their requirements.
• Preparation of Client Due Diligence (CDD).

Skills

Experience in a professional environment

Minute taking skills

Working knowledge of Microsoft Office

Excellent communication skills

Excellent organisational skills

Excellent attention to detail

Ability to work in a team

Education

BCom or LLB degree

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C‑Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Jersey Company Law.

The Role & Key Responsibilities:

• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti‑Money Laundering (AML) requirements;
• Preparation of documentation for signature;
• Ad‑hoc administrative tasks as required.

Skills Required:

• Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly;
• Ability to work in a team environment, including with colleagues in other jurisdictions.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.