Assistant to Company Secretary (Mining Industry)

RAVA HUMAN CAPITAL; Roodepoort; On-site; ZAR 223,200 - 334,800; Full time

Job summary

RAVA HUMAN CAPITAL in Roodepoort seeks an Assistant to the Company Secretary to provide comprehensive administrative support, particularly in governance and legal areas. The role involves preparing Board documents, managing meeting logistics, and ensuring compliance with governance frameworks.

Ideal candidates should have a Grade 12 and a relevant degree, along with at least 2 years of administrative experience, preferably in a legal context. The company offers a competitive negotiable salary and benefits package.

Qualifications

• Minimum 2 years of experience in an administrative environment focused on governance and/or legal support.
• Experience in a legal administrative environment is preferred.
• Experience providing administrative support to Board or technical committees, and meeting administration.

Responsibilities

• Assist in the preparation of accurate Board and Committee documents including agendas, minutes, and resolutions.
• Prepare and distribute meeting agendas, programmes, and documents before scheduled meetings.
• Address and correct any revisions or feedback received on documents efficiently.
• Provide timely retrieval and provision of documents to stakeholders.
• Make logistical arrangements for meetings, including venue bookings and transportation if necessary.

Skills

Administrative skills

Legal knowledge

Governance frameworks knowledge

Communication skills

Education

Grade 12

Degree / National Diploma in Administration or Law

LLB / CGISA qualification (advantageous)

Job description

Overview

Assistant to Company Secretary, Roodepoort, Rneg + Ben

Qualifications

• Grade 12;
• Degree / National Diploma in Administration or Law.
• An LLB / CGISA qualification or working towards such is advantageous.
• Min 2 years of experience in an administrative environment with a focus on governance and/or legal support.
• Experience in a legal administrative environment is preferred.
• Experience administrative support to Board or technical committees, meeting administration, and
• Knowledge of governance frameworks (e.g., King IV), relevant legislation (e.g., Companies Act, Listing Rules), and regulatory requirements, preferably within the mining sector.

DUTIES

• Assistance in the preparation of accurate Board and Committee documents (agendas, minutes, resolutions);
• Preparation and distribution of meeting agendas, programmes, and documents before scheduled meetings;
• Efficient turnaround time when requested to address and correct any revisions or feedback received on documents;
• Speed and accuracy in retrieval and provision of documents to stakeholders;
• Timeliness and effectiveness in logistical arrangements for meetings, including venue bookings and transportation where necessary;
• Assist in general compliance monitoring and reporting on the number of compliance issues identified and assist in their resolution;
• Assist preparations for audits, including the completeness and accuracy of compliance documentation.
• Assist in maintaining an effective and efficient records management system;
• Timely and accurate handling of routine office tasks, such as document preparation and filing;
• Provide clear and professional written and verbal communication to internal and external stakeholders, ensuring speedy responses to queries and the handing of information;
• Effective engagement with various stakeholders, including maintaining relationships and addressing concerns.