Operations Planning Co-Ordinator

HR Options; Durban; On-site; ZAR 360,000 - 520,000; Full time

Job summary

HR Options seeks an Operations Planning Co-ordinator to join the Logistics Department. The role reports to the Logistics Planning Supervisor and requires strong planning, coordination, and communication skills to ensure timely execution of orders.

The ideal candidate will have a Matric, 3+ years in logistics/planning/customer services, and SAP Oil-In-One experience, with advantageous exposure to the chemical or petrochemical sectors and bulk liquid storage operations.

Qualifications

• Matric is required.
• SAP Oil-In-One experience.
• Logistics/ Supply Chain/ Operations degree preferred.
• 3+ years in Logistics/ Planning/ Customer Services.
• Experience in Chemical/Petrochemical sector preferred.
• Experience in Bulk Liquid Storage/Terminal operations preferred.

Responsibilities

• Track and monitor progress against operations plan.
• Flag variances from plan to Managers and Shift Supervisors.
• Update orders afterhours and communicate changes to sites.
• Follow up on orders not actioned on planned dates.
• Monitor vehicle status and escalate delays to Managers.
• Coordinate and record vehicle over/under loads.
• Pre-advise Sasol export containers onto Navis.
• Complete Sasol Dangerous Goods Declaration for isotainers & flexi-tainers.
• Liaise with sites to ensure efficient execution of planned activities.
• Report delays or constraints to customers and management.
• Escalate customer complaints to the appropriate managers.
• Ensure compliance with planning procedures and work instructions.

Skills

Planning

Communication

Customer Focus

Education

Matric

Logistics/ Supply Chain/ Ops degree

Tools

SAP Oil-In-One

Job description

OPERATIONS PLANNING CO-ORDINATOR

Vacancy open for an Operations Planning Co-ordinator. This opportunity exists within the Logistics Department, reporting to the Logistics Planning Supervisor. The candidate must meet the following minimum criteria.

MINIMUM REQUIREMENTS

• Matric
• Logistics/ Supply Chain/ Operations degree would be advantageous
• Minimum 3 years Logistics/ Planning/ Customer Services experience
• SAP Oil-In-One experience
• Experience in the Chemical/ Petro-chemical industry would be advantageous
• Experience in Bulk Liquid Storage Facility/ Terminal Operations would be advantageous

JOB SPECIFICATION

• Track and record progress against operations plan
• Ensure that all variances from plan are flagged to the relevant Managers and Shift Supervisors
• Ensure any afterhours amendments to orders, customer request and planned eta’s are timeously updated on the system and communicated to the sites
• Follow up on orders not action according to planned dates and update the system accordingly
• Monitor vehicle status on sites, follow up on excessive vehicle standing times and escalated delays to the relevant Managers and Shift Supervisors
• Follow up on the delivery and collection of customer drums from the various sites
• Follow up on the arrival and clearing of rail cars
• Co-ordinate and record vehicle over/under loads
• Pre-advise Sasol export containers onto Navis
• Complete Sasol Dangerous Goods Declaration (DGD) document for export isotainer & flexi-tainer
• Liaise closely with the sites to ensure that all planned activities (shipping, road, rail, transfers, drumming) are efficient and effectively executed
• Liaise with customers afterhours; keeping them informed of delays or constraints on site that will impact on timeous execution of their orders
• Track and monitor progress on all orders and provide feedback to the clients and management as and when required
• Liaise with internal departments on site activity and planning related matters
• Attend to permit requests
• Review site activity performance (plan vs actual & turnaround times) daily, weekly and monthly and report thereon
• Submit daily reports per shift to the Planning and Operations Management team on progress against customer orders
• Ensure all customer complaints or other incidents are timeously escalated to the relevant managers
• Comply with all planning and other business procedures, standards and work instructions
• General administrative duties within the planning department
• Ensure that there is an effective shift handover

Knowledge, Skills and Abilities required

• Ability to plan organise, prioritise and multi-task
• Excellent communication skills (written and verbal)
• Customer focused